Logistics Coordinator.

ABOUT INTERNATIONAL MEDICAL CORPS

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and

relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary,

nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health

interventions and related activities that build local capacity in underserved communities worldwide. By

offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

JOB PURPOSE

The Logistics Coordinator is the senior logistics appointment in the Mission and is responsible for, and

accountable for, the delivery of all logistics and supply chain related activities in accordance with

International Medical Corps logistics policies and procedures. Fundamental to this role is the ability to

manage and motivate your logistics team and engage with other mission or response staff, external

contractors, and organizations therefore you are required to have the skills to communicate clearly verbally and in writing, plan for and deliver quality presentations and training, and produce timely written reports.

MAIN TASKS AND RESPONSIBILITIES

1. Logistics Operations

• Provide the technical oversight, input, and supervision to coordinate the staff support to, delivery

of, and implementation of, all logistics support systems according to IMC Logistics policies and

procedures.

• Pro-actively engage in project planning and ensure that proposal documents and on-going projects

are fitted with relevant and updated procurement plans. Coordinate development of procurement

plans with project managers, select most appropriate/cost-effective procurement location,

contractual arrangements and ensure respect of the internal and donor procurement regulations.

• Provide support and advice to those making a procurement request, then process and manage the

procurement process (either locally or internationally) in accordance with IMC policies and

procedures, in a transparent, accountable, efficient, and cost-effective manner.

• Ensure that local market surveys are regularly carried out in Somalia, to ensure a full knowledge

of the availability and price of local items. Ensure that all procurements are tracked and recorded

to identify items that should be part of a pre-approved tender process and ensure that open and free

competition for procurements is adhered too.

• Actively engage with freight forwarding agencies, freight handling/clearance agents, and local

Customs, to ensure that cargo is managed at all points of the supply chain, and that all tracking and

reporting deadlines are met.

• Proactively coordinate and direct the management and tracking of all medical supplies, equipment,

materiel, and food in transit, through its receipt, storage, and onward distribution to include the

locating and negotiating contracting for storage/warehousing that is secure, well-maintained, and

meets health and safe working practice requirements.

• Capture pipeline information and coordinate the management of the supply chain ensuring that

Program staff are well-informed and well-prepared for incoming goods and materiel. Ensure timely

reporting on stock status, to help Program staff with planning of stock replenishment and that

tracking through to end-user has occurred. And/or advise and support Program staff to verify that

distribution has occurred according to the intentions and plans of the donors, IMC, and project

partners.

• Supervise and coordinate all matters logistics relating to transport and fuel management, to ensure

that vehicles are insured, asset managed correctly, being driven safely, maintained appropriately,

damages are reported, and ensure that vehicles internal equipment (tools, security equipment etc.)

are complete and serviceable; and that usage of fuel is correctly supervised, and logged and

recorded. Liaise with security personnel on security-related transport issues, such as booking in/out,

sat comms etc.

• Supervise and coordinate all matters logistics regarding satellite communications and security

communications to ensure that equipment’s are insured, asset managed diligently, operated in the

most cost-efficient manner, and maintained appropriately.

• Capture, plan and regularly update preparedness reporting for the logistic systems in place at your

mission to include a current Logistic Concept of Operations. Plan to ensure that logistic systems

are robust and flexible enough to cope if a crisis occurs by making thorough assessments of airports,

transport available, warehousing, access routes, fuel availability, field communication issues,

staffing challenges, training required etc. Raising issues though senior management as required.

• Maintain accurate filing systems, with documented and supported records of action for audit

purposes and submit weekly and monthly logistics reports to the in-country management team, and

Global logistics pursuant with IMC policies and procedures.

• Be flexible and manage your time accordingly, to be prepared to tackle other tasks commensurate

with your role, and level of experience, at short notice.

2. Compliance

• Ensure compliance with IMC policies and procedures, donor regulations and local laws.

• Ensure that the procurement and disposal of commodities, especially those subject to US Export

Compliance regulations, are in line with applicable licenses and are properly documented.

• Ensure that vendor eligibility screening is carried out in a timely fashion, updated regularly, and

recorded appropriately.

3. Human Resources

• Manage all staff within the department with integrity and foresight, and in accordance with HR

procedures and policies to ensure that they maintain the highest standards of accountability and

professionalism.

• Make frequent site visits to where staff supervised by you are working, to ensure that the

appropriate care and support is being offered. Ensure that staff supervised by you are evaluated

regularly, trained and/or mentored in a structured accountable manner, and written records of such

are retained.

• Oversee the recruitment, selection, and performance of logistics staff, as required.

4. Training/ Capacity Building.

• Advocate and plan for professional development for national staff

• Determine training needs for staff supervised by you.

• Coordinate the delivery of training for national staff to increase their responsibilities to build

capacity, and ensure sustainability of programs

5. Working Relationships.

• Proactively engage with the Country Director and key staff (Program, Finance, Medical) on all

matters logistic to ensure that programmatic and project planning incorporates sufficient funding

for logistical staff and logistical support mechanisms.

• Proactively engage on a regular basis with regional IMC logistics teams, and Coordinators from

other organizations to ensure appropriate links for interagency logistics coordination.

• Proactively engage with donors, local government, project partners, UN agencies and other

nongovernmental organizations to plan, organize, and schedule distribution of goods and materiel

as, well as to ensure adequate information sharing, address common concerns/problems and seek

solutions.

6. Representation.

• Represent IMC in a positive and professional manner contributing to the creation of a positive image

and overall credibility of the organization, notably through the application of IMC’s mandate, ethics,

values and stand-point with regard to other actors.

7. Security.

• Ensure the application of, and compliance with, security protocols and policies of you and your

supervised staff.

8. Prevention of Sexual Exploitation and Abuse.

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within

International Medical Corps and amongst beneficiaries served by International Medical Corps.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

PERSON SPECIFICATIONS- MINIMUM REQUIREMENTS

 Degree in Supply Chain Management or equivalent

 Evidence of practical experience in logistics management within the field of supply chain

management (procurement, tendering, contracting, clearance, transport, warehousing, etc.) fleet

management and asset management, distribution support.

 Proven record of experience of the management of logistics at a coordination level.

 Evidence of 5 to 6 field deployments; 3 to 4 humanitarian emergency deployments and 4 to 5

international deployments; minimum 6 weeks in length.

 Experience with donor specific procedures.

 It is desirable that experience is supported by study by academic study, such as completion of the

Certification in Humanitarian Logistics.

 Prior experience of logistics software solutions (desired).

 Experience of the management of budgets and the ability to prepare timely, complete and

accurate reports.

 Evidence of the ability to plan for, and conduct training in all areas of logistics for national and

international staff (suitable to staff knowledge level).

 The commitment and demonstrated skills to build national staff capacity in the areas of logistics

management, supervision, and monitoring.

 Strong organizational and problem-solving skills with analytic approach

 Strong interpersonal, management and leadership skills

 Ability to work in participatory manner with staff to assess needs, implement and monitor

activities.

 Ability to integrate and work well within multiethnic and multicultural teams.

 Ability to work in harsh conditions, often in remote areas.

 Strong negotiation, interpersonal and organization skills

 Valid driving license

 Proficiency with MS Word and Excel (minimum requirement).
Language Skills:

 Ability to read, write, analyze and interpret, technical and non-technical in the English language.

 Ability to speak Somali Language will be an added advantage.

 Ability to effectively present information and respond appropriately to questions.
Conditions:

 Must be able to travel.

 Must be able to work in austere environments and lift, minimum, 45 pounds.

IMC is a humanitarian organization involved in emergency programs. All IMC staff are to be flexible and

willing to assist in IMC operations as and when required.

Code of Conduct:

As applicable to this position, an individual must promote and encourage a culture of compliance and

ethics throughout the organization and maintain a clear understanding of International Medical Corps’

and donor compliance and ethics standards and adheres to those standards. Staff are also responsible

for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest,

Fraud, Corruption or Harassment. If you see, hear, or are made aware of any violations to the Code of

Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

If this is a supervisory position, one must set an example of ethical behavior through one’s own

conduct and oversight of the work of others; ensure that those who report to you have sufficient

knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor

compliance of the people you supervise; enforce the Code of Conduct & Ethics and International

Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment,

Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees

who in good faith raise questions or concerns.

Safeguarding:

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we

work, including adults who may be particularly vulnerable and children. This includes safeguarding

from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation,

neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in

persons.

Equal Opportunities:

International Medical Corps is a ‘first-responder’ both to natural and men-made disasters and has a

mandate of working in remote locations. The organization has a comprehensive security management

policy and plan in place and is committed to do everything possible within its remit to ensure safety

and security. Notwithstanding, the mandate and programming choices of International Medical Corps

require staff with a high degree of resilience, extremely decisive quality and ability to move fast.

International Medical Corps is proud to provide equal employment opportunities to all employees and

qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic

origin, age, disability, or status as a veteran.

International Medical Corps never asks job applicants for a fee, payment, or other monetary
transaction. If you are asked for money in connection with this recruitment, please notify International
Medical Corps at report@InternationalMedicalCorps.org.Please do not submit your CV or application
to this email address as it will not be considered for review.

How to apply

IMC Somalia is inviting qualified candidates who meet the above requirements to send their cover letter

and CV to the following email addresses: somaliajobs@InternationalMedicalCorps.org indicating the

name of the job as LOGISTICS COORDINATOR in the email subject clearly.

Deadline for applications is 5th March 2024. Only shortlisted applicants will be contacted.