Jobs

Location: Ratchaburi
Country: Thailand
Category: Operations & Administration Support
Employee Category Fixed Term
Job Type: Full Time
Work Arrangement: In-person
Open To Expatriates: No

Application Deadline: 20 January 2025

Background/ IRC Summary

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The IRC has been operating in Thailand since 1975 and currently aids displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces.

Job Overview/Summary:

Under the direct supervision of Supply Chain Manager, Supply Chain Assistant will assist on IRC implementation on supporting services and ensuring IRC and donor compliance in the procurement of goods, warehouse, and assets for IRC.

RESPONSIBILITIES:

Procurement

• Assist Supply Chain Officer in regularly updating programs supplies and price lists with different specifications to ensure programs staff access to the most up-to-date version.


• Assist Supply Chain Officer in performing procurement activities for the Office.


• Assist Supply Chain Officer in performing procurement filing and sorting all purchasing documents.

Warehouse

• Assist Senior Warehouse Officer in performing warehousing activities in the warehouse and field warehouses operations are complied with IRC policies and the donors’ guidelines.


• Check conformity of the received goods with the PO and PL from suppliers and other organizations and ensure completion of documents according to the IRC Standard Operating Procedure and the donors’ guidelines.


• Maintain stock accuracy and timely records (stock card, bin card, inventory reports and related documents) on documentation at the sites for Chat Pa Wai office.


• Assist in organizing a cold chain system and ensure “keep-cool” items are handled appropriately.


• Inspect materials dispatched from the stores and update appropriate dispatch documents.


• Ensure appropriate storage conditions of all the warehouses and maintain safe storage, as well as cleanliness and tidiness of warehouses in the Chat Pa Wai office.


• Perform visual inspection of goods and raise for the claim process when necessary.


• Responsible for issuing Waybill, Delivery Report and Recording in logbook and circulate copy to related program teams.


• Ensure the transportation of essential drugs including dangerous goods and cold chain is organized in appropriate manner


• Support effective transportation solutions to support smooth warehouse operation and program efficiency.


• Closely monitor and review the expiration date of pharmaceutical supplies and update concerned people before out-of-date by 6 months ahead, and properly perform disposals for all scraps.


• Assist in proper disposal of expired products and medicines according to IRC and MOPH protocol.


• Assist in inventory cycle counts, annual financial year-end, and grant-end inventory counts.

Asset

• Assist Supply Chain Manager for Asset Database Management and ensure that the data is up to date and accurate Prepare Equipment Issue/Equipment Return documents, and document filing correctly.


• Assist in performing the annual IRC fiscal year-end asset counts and grant-end count exercises.


• Support asset and property disposal, and auction management.

General Duties

• Perform other duties as assigned by the supervisor.


• Assist Supply Chain team for effective working for INTEGRA system.

Key Working Relationships:

Position Reports to: Supply Chain Manager

Position directly supervises: N/A

Indirect Reporting: N/A

Other Internal and/or external contacts:

Internal: Supply Chain team, Operational team & Program team
External: Venders.

JOB REQUIREMENTS:

Education: Bachelor of Business Administration or other relevant fields

Work Experience: At least 1-year experience in Warehouse management or equivalent

Demonstrated Skills and Competencies:

• Good organizational skills, and adaptable


• Ability to communicate clearly both verbally and written


• Ability to work under pressure with minimum supervision


• Good prioritization skill


• Proficiency in Microsoft Excel, Word, and PowerPoint


• Service-minded and team-oriented person.


• Ability to work well in a team and with colleagues from different cultural backgrounds and walks of life.


• Experience in non-governmental organizations and migrant/refugee contexts preferred.

Language Skills: Good command of written and spoken Thai and English or other ethnic languages (preferably Burmese, Karen languages).

Working Environment:

The position will be based in Suan Phueng District, Ratchaburi Province.

Standard of Professional Conduct: The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.

How to apply

If you are interested, please apply for this position via the below link:

https://careers.rescue.org/us/en/job/req54548/Supply-Chain-Assistant-National-Position

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Scope of work

The Humanitarian Access & Security Coordinator (HAS Co) reports directly to the Country Director – oPt, has a technical reporting line to the Emergency Safety & Security Senior Coordinator (ESSS Co - ERT), and leads the Humanitarian Access & Security Department for the oPt Country Program while technically supporting Humanitarian Access & Security staff members at field level. They are fully part of the SMT (Senior Management Team). In collaboration with key programs and operations colleagues in oPt, they will strive to safely enable the delivery of essential services to clients in oPt. They will implement humanitarian access and security management systems and protocols in line with humanitarian principles, IRC Standards and Requirements, humanitarian needs, duty of care principles, and IRC's strategy.

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Major Responsibilities

Safety & Security Management

• Provide technical support to country management on all policies, procedures, guidelines, strategies, and planning for staff safety, operational security, and program continuity.

• Evaluate, review, and update security management plans regularly. Reference and ensure compliance with the IRC Security Management Framework within the SMP and all annexes.

• Work with key stakeholders to develop, consolidate, and implement operating procedures and contingency plans.

• Conduct risk assessments of contracted and prospective offices and residences. Follow up on actions to be taken to ensure compliance with safety and security standards.

• Undertake continual assessments of equipment and the protocols by which that equipment is used to ensure that minimal conditions for security are being met.

• Provide and implement the best possible solutions for using communications equipment, including proposing safe alternative means of communication and equipment.

• Develop and maintain a network of IRC Security Focal Points at each field office and program site, enhancing gender balance.

• Follow up on actions to be taken to ensure compliance with safety and security standards.

• Ensure safety and security protocols, reporting mechanisms, and capacity-building initiatives account for gender-specific risks, staff profiles, and background and are sensitive to local contexts.

• Work closely with IRC field management teams to ensure all incidents and accidents are followed up with an official written report, which is then shared with relevant stakeholders and filed appropriately. Ensure that final incident reports are provided when IRC is closing the case.

• Monitor the operating environment in the areas of intervention, identify new threats, assess IRC vulnerabilities and recommend possible responses.

• Support field offices as required through field visits, monitoring visits and continuous engagement with field office staff.

• Review the Country Program S&S Department Strategy in coordination with the ESSS Co and the SMT.

• As a key Critical Incident Management Team (CIMT) member, provide sustained support to operational teams and management during an incident.

Humanitarian Access Management

• Develop and implement humanitarian access strategies and approaches tailored to local contexts in field sites and include overarching community engagement components.

• In line with humanitarian principles, develop ongoing relationships with appropriate local authorities and other key stakeholders, encouraging collaboration with IRC to ensure that staff and programs are safe and with permission to continue humanitarian activities.

• Work to ensure that IRC, its mission, and work in all areas of operation are known and accepted.

• Provide technical input and advice on assessments to consider IRC programming in new geographic locations.

• Liaise and coordinate with relevant security actors, e.g., NGO security staff, security forces, local community stakeholders, and local authorities.

Training and Capacity Building

• Develop, review and deliver appropriate training and capacity-strengthening opportunities to IRC and IRC partners.

• Work with relevant internal focal points to develop, review, and deliver onboarding packages and briefings for new hires and visitors.

Program Development

• Participate in program design in close cooperation with program staff, supporting the development of conflict-sensitive and contextually appropriate approaches.

• Participate in program review meetings and contribute to implementation plans to ensure the timely, safe, and secure delivery of IRC service to beneficiaries.

• Advise program and field management teams on context-specific risks about Safety & Security and Humanitarian Access and contribute to developing and implementing mitigation measures and plans.

• Work closely with Program teams to put together regular analysis to inform programming and different scenarios relevant to the context

Staff Performance Management, Learning & Development

• Hire, supervise, and build the capacity of team members in relevant technical and management competencies.

• Coach, train, supervise, and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.

• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to perform in their positions successfully.

• Approve and manage all time, attendance, and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews.

• As required, identify staff performance issues and work with Human Resources to document and address these following the IRC Staff Employment Policies

• Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of all staff

Requirements

• At least 5 years experience in High-Risk and Complex environments, with prefered 2 years experience working with NGOs in international humanitarian programs but similar experience in the private sector will be considered – all as Security or Humanitarian Access staff. Experience in delivering training; ability to develop, implement, facilitate, and impart learning to a wide range of audiences.

• Proven management experience, including people and projects.

• Highly skilled in organizing and coordinating large-scale, fast-paced, responsive field programs.

• Solid ability to provide team-building, coaching, and development for staff and encourage cross-functional collaboration and cooperation.

• Excellent relationship-building, interpersonal skills, and the ability to effectively represent IRC at forums and with external stakeholders.

• Strong negotiation and mediation skills essential with experience in conflict resolution essential

• Superior oral and written communication skills, with the ability to express ideas and concepts clearly and persuasively with senior internal and external stakeholders.

• Fluency in English. Excellent oral and written communication skills. Working knowledge of Arabic is a strong plus.

• Digital literacy: MS Word, Excel & email applications required; MS Access, Project & GIS.

Reporting relationships and coordination:

Reports to: Country Director - oPt

Technical supervision by: Emergency Safety & Security Senior Coordinator (ESSS Co - ERT)

Technically Supervises: Humanitarian Access & Security Manager – Gaza, Humanitarian Access & Security Officer – West Bank. Provides support to Humanitarian Access & Security Focal Points in field offices that are directly supervised by the Deputy Directors of Field Management (DDFMs) or equivalent.

Key Interfaces: SMT, Technical Coordinators, DDFMs or equivalent and other relevant staff as necessary with program expansion

**Standard of Professional Conduct:**The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structure

How to apply

https://careers.rescue.org/us/en/job/req56840/Humanitarian-Access-Security-Coordinator

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: PHARMACY REFERENT

Code: SR-00-9611

Duty station: 60% field, 40% HQ/home based

Starting date: 01/02/2025

Contract duration: 12 months

Reporting to: Head medical unit

Supervision of: Country Pharmacist, pharmacy manager

Type of Duty Station: Non-family duty station

General context of the project

INTERSOS is an International Humanitarian Organisation based in Rome. The organisational structure comprises the general director’s office, the Departments of Programmes, Finance, Logistics/ICT, Fundraising/Communication, Human Resources, and the Internal Audit office. INTERSOS is operational in 23 countries with over 2500 national and international staff worldwide.

INTERSOS assists the victims of natural disasters, armed conflicts, and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

The present organisational structure of INTERSOS Programs Department is made of a team of one Director of Programmes, Regional Directors, Deputy Regional Directors, a Protection team, and the Medical Unit. The medical unit is composed by an head of medical unit, 2 medical advisor and 1 pharmacy referent.

General purpose of the position

Oversee the quality and organization of the medical supply process in collaboration with the logistics and supply department, ensuring effective management of medical stock across various missions. Work closely with both mission teams and HQ medical and logistics departments to ensure the correct use of medicines and medical materials in line with INTERSOS policies and protocols (primarily SOP37 and SOP39), as well as national and international regulations. This role supports the delivery of quality medical care to patients and their communities.

Main responsibilities and tasks

• Collaborate with the missions medical teams contributing to discussions on the running of missions and the definition of objectives. Participate in planning and setting-up of new pharmacies in the countries and in support of the missions, overview the drawing up and revision of the pharmaceutical budget. Travel to the different missions to supervise and monitor activities linked to the pharmacy


• Provide technical support to the Country Pharmacist on pharmaceutical issues (opinion on legislation, pharmacological information, etc.) and overview the sharing of relevant information to the medical team (clinical information, use of medicines, side effects, adherence, etc.). Support the Country pharmacist in defining, organizing and managing the stock pre-positioned in the capital and in ensuring information flow to the other members of the team concerning stock levels, pharmacy management and prescriptions


• Ensure the collaboration of the Country pharmacist with the Medical Coordinator and the Logistics Coordinator to guarantee the existence and smooth running of supply processes for medicines and medical materials in the mission. In the event of local purchases, guarantee adherence to INTERSOS recommendations and the information circuits to be followed. Overview rational use of medicines and pharmaceutical products (prescriptions). Ensure appropriate support from Pharmacy Manager to effective collection of data for monitoring and surveillance of optimal quantity and quality of medicine use, follow up of pharmaceutical care plans, patient counselling, good dispensing practices and safe medication practices


• Overview that in collaboration with the Logistics Coordinator, is ensured the good distribution and storage practices for pharmaceutical projects, including proper cold chain management and maintenance and transport conditions. Ensure that missions pharmacies are organized and managed properly and that the drugs management are in line with international and national legislation, enabling the traceability of products. Guarantee that donations and destruction of expired medicines are in conformity with international and national procedures, as well as the emergency stock and emergency boxes


• Guarantee the collaboration of the Pharmacists with the logistics teams for the customs clearance procedures of medical orders, and with the Medical Coordinators to consolidate, plan and monitor medical orders (including budgeting with the finance and logistics teams) and to obtain import authorisations from the national authorities


• Contribute to the analysis of performance indicators and of medical reports, analysing consumption statistics, monthly data and any other data and indicators. Supervise the system for checking alignment between consumption and prescriptions and for collecting and analysing information relating to undesirable side effects of medicines and medical


• Support the Country Pharmacist in collaborating with the HR department to plan, define and size the health-workforce in the mission and supervising the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication). Overview that the HR Managers ensure that new staff members hired are given a proper explanation of their role and information on the mission general and specific objectives and activities linked to the pharmacy. Organise and lead regular meetings with Country Pharmacist


• Support in the implementation/revision/update of INTERSOS pharmacy management SOP in order to ensure the respect of the international standard through the application of the guidelines


• Assess, review and train the staff on the global pharmaceutical indicators to ensure the quality of the pharmaceutical items, consumables and medical equipment purchase of the health programs


• In collaboration with Logistic department and Medical Unit support the integration of the Inventory Management System in mission when applicable


• Prepare the process of donation, destruction and disposal of drugs according to donor regulations


• Support and coordinate with Logistics department for the implementation of environmental policies regarding the waste management and disposal of pharmaceuticals items, consumables and medical equipment


• Mapping and identify all sectorial sub cluster or fora related to pharmacy management and supply and participate as INTERSOS representative


• Represents INTERSOS with QUAMED and actively participates in QUAMED meetings


• Support the kickoff of the process of local suppliers assessment and provide feedback to the dossier prepared by the mission according to INTERSOS regulation and validate the needs assessments from various missions, ensuring alignment with the scope, actual needs, and stakeholder requirements. Support the validation process for evaluation grids to maintain consistency and accuracy across assessments.

Required profile and experience

Education

• Advanced university degree in pharmacy

Professional Experience

• Minimum 2 years relevant work experience in the humanitarian context


• Minimum 2 years of related work experience in quality assurance or quality control of pharmaceuticals or regulatory authority experience of medical devices/health products or health technologies is required

Professional Requirements

• Essential computer literacy (word, excel and internet)


• Understanding of humanitarian operations principles, standards and best practices


• Strategic vision


• Leadership and planning


• People management and development


• Behavioural flexibility


• Commitment to INTERSOS principles

Languages

• English and French mandatory, Spanish desirable

Personal Requirements

• Flexibility

How to apply

Interested candidates are invited to apply following the link below: https://www.intersos.org/en/work-with-us-hq/#intersos-vacancy-headquarters/vacancy-details/6727ca8430c54102c67a2f7f/

Please note that our application process is made of 3 quick steps: register (including your name, email, password and citizenship), sign-up and apply by attaching your CV in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.

Please also mention the name, position and contact details of at least three references: two line managers and one HR referent. Family members are to be excluded.

Only short-listed candidates will be contacted for the first interview.

LOCATION: UK (Remote)

REPORTING TO: Head of Procurement

ROLE TYPE: Full-time, Permanent

CLOSING DATE: 20th Jan 2025

ABOUT ARK

ARK is a social enterprise, empowering local communities through the provision of agile and sustainable interventions to create greater stability, opportunity and hope for the future.

We believe that strong, resilient communities are the foundation of local, national, regional and international development and stability – and ultimately a safer, peaceful and more prosperous world. At ARK, we have delivered research and programmatic interventions validating this approach in over twenty countries since 2008. As a social enterprise we work in partnership with communities, our donors, and other implementers to build local capacities, generate opportunity and bring about sustainable change.

Learn more about our impact here: https://www.ark.international/impact

Purpose of the Role

This role manages the operational functions of ARK's Logistics and Procurement (L&P) activities. This includes supervising L&P officers and reviewing procurement documentation to ensure it complies with ARK's policies and client regulations. Additionally, this role provides support for L&P activities as needed to alleviate workload pressures within the department. This role’s main focus is to undertake the operational management of the L&P team. The role deputises for the Head of Department and works with the Head of Department on L&P priorities.

What you'll be doing

Leadership and Oversight:

• Responsible for managing the department's daily operations, ensuring tasks are conducted efficiently, effectively, and compliantly.


• Serve as the initial point of contact for resolving operational issues, including staff concerns, supplier challenges, and process inefficiencies, and escalate to the Head of Department when necessary.


• Provide guidance and coaching to department staff and encourage collaboration and knowledge sharing to develop a cohesive, high-performing team.


• Stand in for the Head of the Department to maintain continuity in leadership and decision-making when required.

Compliance and Documentation:

• Supervise and assist in drafting high-value and complex procurement documentation, such as tenders, contracts, and service agreements.


• Conduct pre-checks of procurement documents to ensure they are drafted to a high standard of English, comply with ARK's protocols, and adhere to procurement best practices.


• Provide constructive feedback to team members, supporting their development in producing high-quality, audit-ready documents.

Operations Management:

• Review procurement and logistics plans, identify challenges and develop solutions to minimise their impact on project delivery.


• Support team members in resolving operational challenges by assisting them in identifying and framing problems and developing solutions.


• Conduct risk assessments and develop contingency plans for high-risk and high-value activities.

Training, Development, and Decision-Making:

• Identify gaps, inefficiencies, and areas for improvement in procurement processes.


• Collaborate with the Head of Department to develop solutions to enhance and optimise staff and department performance.


• Develop and deliver training sessions for staff.


• Assist L&P Officers with personal development plans.

Requirements

Essential:

• A degree in supply chain management or full MCIPS accreditation (or significant progress towards completion)., or equivalent experience.


• Fluent English, with strong written and verbal communication skills, including the ability to draft, review, and proofread contracts and related documentation.


• Ideally, a minimum of four years’ experience working within the public sector, grant-funded, or charity environments.


• Demonstrated leadership abilities, with experience in guiding teams and advising stakeholders on best procurement practices.


• Excellent communication and interpersonal skills, with the ability to influence and build relationships with diverse stakeholders.


• Proficiency in Microsoft Office Suite, ERP systems, and other procurement-related tools.

Desirable:

• Full MCIPS accreditation.


• MSc in Supply Chain Management.


• Foreign language - preferably Arabic or French.


• Experience or knowledge of procurement within the defence, military, or law enforcement sector.


• Competency with MS SharePoint and MS Dynamics .


• Working within a culturally diverse environment.

Benefits

Why join ARK?

• Impactful Work: Your expertise will directly impact the lives of those in need.


• Global Reach: Collaborate with international experts and local stakeholders.


• Innovation: Engage in pioneering solutions for sustainable change.


• Career Growth: Expand your horizons with varied projects and challenges.

Our People

Our team covers a diverse range of professional backgrounds, from diplomacy, humanitarian, development and the military, to the UN, civil society groups, multilateral organizations, journalism and the private sector.

Smart: We think deeply about things. We’re proud of our institutional knowledge and our grounding in rigorous research, which we use to make informed decisions.

Humble: Our work leaves little room for pride or arrogance. Our operating environment is constantly evolving, and we recognize out limitations. We believe in and rely on the education and experiences of others while remaining quick to read, invite feedback, and ask sensible questions.

Accountable: Each of us want ARK, its partners, and beneficiaries to succeed. This means taking initiative, assuming ownership when necessary and never giving up on our beneficiaries. We are committed and accountable, to both our donors and the communities we serve.

Collegiate: We know we are stronger together and that every contribution counts. We trust each other and always support each other.

Outspoken: We tackle diverse challenges, and we always want to find the best solution to a problem. We aren’t afraid to share our opinions, and we want to hear those of others too.

ARK Group is an equal opportunity employer. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. ARK Group does not discriminate on the basis of ability, age, gender identity or expression, national origin, race and ethnicity, religious beliefs or sexual orientation. We welcome all kinds of diversity. ARK Group places human dignity at the center of its development and stabilization work and is this committed to the protection from sexual exploitation and abuse of children and adults. All ARK Group employees and related personnel are expected to share this commitment and only those who also uphold these values will be recruited as part of our team. This vacancy is therefore subject to a range of due diligence checks.

How to apply

Please visit our website to apply: https://apply.workable.com/arkgroup/j/B0FF996958/

El Consejo Danés para Refugiados (DRC por sus siglas en inglés) es una de las principales ONG humanitarias del mundo, que trabaja en más de 40 países para proporcionar asistencia adecuada con un enfoque basado en derechos para los refugiados, solicitantes de asilo, los desplazados internos, repatriados y migrantes. DRC ha estado presente en Colombia desde 2011 con un enfoque en la Acción Humanitaria contra las Minas (HMA) y brindando apoyo a la población afectada por el conflicto en el sur del país, pero 2018 amplía sus operaciones en respuesta a la crisis venezolana. Actualmente DRC Colombia implementa una respuesta humanitaria centrada protección para refugiados y migrantes venezolanos y colombianos retornados en ciudades de Colombia como Riohacha, Barranquilla y Bogotá, actualmente también incorpora actividades en el municipio de Barbacoas y en Norte de Santander.

Acerca del trabajo:

• Liderar las actividades relacionadas con las compras, contratación y abastecimiento garantizando el cumplimiento de los procedimientos y directrices de DRC, la oficina nacional de Bogotá, y prestar apoyo cuando sea requerido a las demás oficinas en el país.


• Apoyar la aplicación efectiva de los sistemas y funciones de logística y adquisiciones en el país, prestando especial atención al cumplimiento del Manual de Operaciones.


• Contribuye al desarrollo de estrategias nacionales, que se traducen en planes de acción y tareas cotidianas.


• Proporciona apoyo y orientación técnica a las operaciones nacionales y supervisa las actividades en el país.

Responsabilidades principales:

Coordinación de adquisiciones

• Confirmar el correcto manejo documental de los procesos involucrados con el área de compas, activos, flota e inventario.


• Coordinar la realización de licitaciones nacionales e internacionales para la adquisición de bienes y servicios, tanto de Oficina Nacional como de las demás oficinas de campo.


• Preparar toda la documentación referente a la adquisición de bienes y servicios.


• Participar en la evaluación de ofertas y propuestas y asegurar que el informe de evaluación de ofertas, la evaluación técnica, las actas de las negociaciones y los contratos negociados en la selección de consultores contengan todos los hechos e información necesarios para justificar las recomendaciones hechas en el informe. Igualmente, deberá asegurar que todos los procesos competitivos cumplen los lineamientos del Manual de Compras


• Garantizar que todas las requisiciones de compras son rastreadas desde el punto de planificación y solicitud hasta el recibo final.


• Actualizar los indicadores de gestión relevantes del subárea de Supply Chain en Power BI, con el fin de facilitar los análisis respectivos.


• Garantizar la debida ejecución de los acuerdos marco, previniendo el sobreconsumo y vencimiento de estos.


• Visitar las oficinas de campo para evaluar el pleno cumplimiento y aplicación del Manual de Operaciones.


• Revisar la documentación de las ITB (restringidas, nacionales e internacionales) antes de anunciar o invitar a los proveedores.


• Prestar apoyo a distancia en la gestión de las ITB (informe TOC, análisis técnico y adjudicación de contratos).


• Ser punto focal del manejo de ERP – Dynamics relacionado con el subárea de Supply Chain.


• Recopilar los informes mensuales recibidos de las oficinas sobre el terreno para proporcionar informes de adquisiciones nacionales a los gestores pertinentes.


• Proporcionar supervisión técnica para garantizar que se sigan los procedimientos de contratación de DRC en la prestación de servicios y compras asociadas con la logística.


• Trabajar en estrecha colaboración con los equipos del programa para la planificación de las necesidades logísticas en la base


• Organizar cursos de formación sobre adquisiciones para el personal no logístico y cursos de actualización a pequeña escala para el personal de adquisiciones.


• Planificar y organizar formación periódica sobre logística con los participantes pertinentes (logística, programas, recursos humanos y finanzas) para garantizar la aplicación de sistemas acordados y uniformes.


• Garantizar la aplicación de las recomendaciones de auditoría relativas a logística/adquisiciones.

Gestión de la flota

• Garantizar el cumplimiento y la aplicación del Manual de Operaciones en todas las oficinas de campo.


• Presentar mensualmente al Equipo Directivo informes nacionales exhaustivos sobre la gestión de la flota (costes y alertas tempranas de desviaciones relevantes).


• Asesorar sobre cualquier aumento o mejora de la capacidad de la flota en el país.

Gestión de activos

• Asegurar el registro de la adquisición de activos fijos.


• Apoyar el registro y seguimiento de los activos fijos administrados en la operación.


• Garantizar el cumplimiento y la aplicación del Manual de Operaciones en todas las oficinas de campo.


• Presentar mensualmente al Equipo Directivo informes exhaustivos sobre el inventario y los activos del país.


• Aplicar todas las herramientas disponibles para mejorar la gestión del inventario


• Proporcionar mensualmente un informe nacional exhaustivo sobre el inventario del almacén al SMT (lista y valor de las existencias disponibles).


• Proporcionar orientación sobre los métodos de eliminación de activos no utilizados o caducados, previa aprobación del Gerente de Supply Chain de DRC.

Gestión de almacenes

• Garantizar el cumplimiento y la aplicación del Manual de Operaciones en todas las oficinas de campo.


• Orientar sobre los métodos de eliminación de productos no utilizados o caducados, con la aprobación previa del director nacional del donante/DRC.


• Control, seguimiento y aseguramiento del inventario de kits humanitarios de la DRC


• Mantener buenas comunicaciones con el personal del almacén en otras oficinas de campo de DRC.

Gestión de calidad

• Garantizar que existan procedimientos antifraude para detectar y prevenir pérdidas o fraudes en las Bases.


• Realizar inspecciones periódicas y controles puntuales, tanto en los sistemas logísticos como en los trabajos en curso, para garantizar la correcta prestación de los servicios contratados.


• Coordinar con el equipo de Seguridad para garantizar un trabajo logístico acorde a las condiciones operativas y de contexto

Administrativos

• Colaboración con la unidad financiera para el correcto registro de las compras de cadena de suministro.


• Coordinación con la unidad de finanzas para la ejecución oportuna de los pagos.

Otras actividades

• Requeridas por la organización relacionadas con la gestión logística y de abastecimiento en las Bases.

Como Especialista, el titular del puesto es responsable de lo siguiente:

• Responsable de aportar conocimientos especializados y know-how operativo dentro de una disciplina específica.


• También puede tener responsabilidades de línea técnica, pero generalmente sobre asuntos técnicos u operativos

Experiencias y competencias técnicas:

• Mínimo 3 años de experiencia en gestión de logística humanitaria en el ámbito de la gestión de la cadena de


• suministro, gestión de flotas, gestión de activos y apoyo a la distribución.


• Experiencia con procedimientos y documentación estándar de adquisiciones


• Conocimientos y experiencia en el trato con proveedores de servicios y gestión de contratistas


• Buen conocimiento de las normas y reglamentos de adquisiciones de los principales donantes internacionales


• Vocación de servicio y proactividad


• Orientación a la resolución de problemas


• Capacidad para trabajar bajo presión


• Enfoque al detalle y capacidad de autoorganización


• Conocimiento avanzado de Excel


• Conocimiento de PowerBI básico deseado

Educación requerida:

• Diploma o título profesional en Ciencias, Administrativas, Financieras, Económicas, Negocios Internacionales.


• Habilidades y experiencia en capacitación y desarrollo de capacidades de personal inexperto.

Idiomas:

• Español Fluido e Inglés Intermedio B1

Todas las funciones de DRC requieren que el titular domine las competencias básicas de DRC:

• Lograr la excelencia: centrarse en alcanzar resultados y garantizar procesos eficientes


• Colaboración: involucrar a las partes relevantes y alentar la retroalimentación


• Tomar la iniciativa: tomar posesión e iniciativa mientras se busca la innovación


• Comunicar: escuchar y hablar con eficacia y honestidad.


• Demostrar de integridad: actuar de acuerdo con la visión y los valores de DRC

Ofrecemos:

• La oportunidad de pertenecer a una de las mejores ONG's a nivel mundial.


• Acceso a más de 1,000 capacitaciones y certificados en línea gratuita.


• Medicina prepagada, cubrimiento del 100% de la póliza para el empleado y precio especial para beneficiarios.


• Duración del contrato: 6 meses con posibilidad de extensión según desempeño y disponibilidad de fondos.


• Salario iniciando en $5.568.000 de acuerdo a la experiencia del candidato para contratos nacionales.


• Fecha de inicio estimada: 03/02/2025

Proceso de solicitud

Todos los solicitantes deben subir una carta de presentación (1 página) y una hoja de vida actualizada (que no supere las 3 páginas).

Fecha de cierre de solicitudes: miércoles, 15 de enero de 2025 a las 11:59 am. Hora Local.

Nota 1: El postulante que aplique a esta convocatoria autoriza a DRC a validar la información personal suministrada en la hoja de vida. Su identificación será comprobada en las bases de datos públicas y privadas con el uso exclusivo de convalidar la información, de acuerdo con nuestras políticas antifraude, lavado de activos y financiación del terrorismo.

Nota 2: El/la postulante que de forma libre y voluntaria deseen hacer parte del proceso de selección para ocupar la posición de la presente convocatoria, deberán observar un estricto apego a las normas que apliquen para la materia (idoneidad en los títulos presentados, ejecución de pruebas de forma personal e individual y veracidad en la información) adhiriéndose a los manuales y Políticas anti fraude de DRC, so pena de declarar descalificado el postulante que incurra en cualquier irregularidad a juicio de la organización, aún por la mera sospecha, e incluso en posibles conductas de tipo penal conforme la legislación colombiana.

How to apply

https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=172947&DepartmentId=19128&SkipAdvertisement=true

General job description

The Security Coordinator for ACF Syrian mission is responsible for monitoring the daily security operations, implement security policies, regulations, rules, and norms and make sure that the mission manages properly external and internal risks promoting a safe environment for employers and visitors to perform its duties. To develop mission information management strategy and its implementation at mission level.

Key activities

Objective 1: Collect, analyze and disseminate the security and context evolution information:

1- collection of information:

• Create and maintain a network of contacts (INGOs and NNGO’s, Embassies, Civil Society, etc.)


• Follow up the international, national and local media.


• Systematic organisation of the security and context evolution security information, particularly the one related to the one that could affect the ACF – Spain mission.


• Keep an incident data base.


• Create and maintain a mapping representation system of the security and context evolution information.


• Prepare reports and/or make presentations on security context analysis and (in)security developments.


• Identify, investigate, or resolve security breaches.

2- Representation.

• Assist to the regular and ad hoc meetings related to security (UNDSS, OCHA…).


• Organize and conduct security meetings with relevant actors in the intervention area.


• Meet and inform local stakeholders to promote ACF – Spain’s values and principles as part of the acceptance strategy.

3- Information analysis:

• Analyse the security data base in order to anticipate the possible evolution of the conflict as well as the tendencies related to the risks.


• Analyse the information collected and put them in perspective with the evolution of the context.


• Collect and analyse security data to determine security needs, security program goals, or program accomplishments.

4- Dissemination of information.

• Update the Log Coordinator and rest of relevant coordinators about the security situation.


• Update the mission team with the most relevant security related information.


• Prepare a weekly, monthly and year security report related to the evolution of context and incidents.


• Prepare and disseminate the relevant security alerts and warnings.

Objective 2: Evaluate, mitigate and follow up the security related risks:

• Monitor and evaluate on a regular basis the security risks within the mission.


• Evaluate the risks of the locations where ACF – Spain is working (included premises and programs).


• Propose the specific security rules for the mission, bases and activities in order to reduce the risk identified.


• Take the necessary measures for the reduction of the exposure to the threats (protection).


• Take the necessary measures for the reduction of the impactTake the necessary measures for the reduction of the threats (acceptance).


• Support the heads of project for the identification of the relevant actors important for the security management in the areas of work.


• Validate staff field movement from security point of view. Work closely with the other departments on monthly and weekly planning of staff movement and travel to the field.


• Identify the external resources, according to the needs for training, decrease of vulnerability and impact.


• In case of incidents, prepare or support the preparation of incident reports and transfer them to the relevant persons in the mission and HQ. Will also oversee the follow up of the incident in the decisions and recommendations.


• Conduct physical examinations of property to ensure compliance with security policies and regulations.


• Plan security for special and high-risk events.

Objective 3: Train and sensitize the team on security issues.

• If necessary, recruit and train a security assistant for the support in the security management of the mission.


• Train the team (national and international) in security related issues according to their responsibilities, keeping particularly in mind the acceptance strategy


• Brief and debrief the team on security related issues.

Objective 4: Implementation update and constant follow up of the security management tools.

• Prepare a security plan according to the methodology and formats described in the ACF – Spain’s Logistics Kit.


• Assure the constant monitoring and follow up of the security plan.


• Make sure the security plan is known by all staff in accordance to their profile.


• Make sure the plan is always updated and validated (duty of care).


• Develop budgets for security operations.


• Order security-related supplies and equipment as needed.


• Assist in emergency management and contingency planning.


• Develop, arrange for, perform, or assess protection awareness activities to reduce security risks.

Objective 5: Capacity building:

• Build the capacity of national security management team.


• Train and coach personnel to nationalize the position.

Candidate description

• Political Science or Law or Statistic or any other related field


• International Humanitarian Law, Security management, Logistics, Disaster Risk Management, Duty of Care, Compliance.


• 3 years’ Experience in a similar position


• Excellent verbal and written communication skills,


• Professional personal presentation, Customer service orientation, Information management, Organizing and planning, Attention to detail, Initiative, Reliability, Stress tolerance


• Humanitarian sector knowledge is a must


• Action Against the Hunger knowledge: Preferable


• Languages: English ,Arabic is a plus


• Mobility (national/ international): Based in Damascus with the possibility to travel within and outside of Syria

Remuneration package

We offer immediate incorporation to a dynamic international network with the following remuneration package:

Formal work contract: 12 months

• Base: Damascus


• Salary: according to Action Against Hunger salary scale and according to candidate’s previous experience


• 
  the Expat package includes:
  
  • Expatriate insurance (health, live, repatriation, travel, etc.)
  
  
  • Break flights/trips to defined area: (break per diem: 215 EUR)
  
  
  • Yearly holiday return flight ticket
  
  
  • Accommodation and housing expenses (in shared guest house)
  
  
  • Travel costs to and from the mission.
  
  
  • 25 working days of paid leave per year.
  
  

- Candidates may be contacted for other suitable positions within Action Against Hunger.

- Due to the high-number of application received, only potential applicants will be contacted.

- Applications will be assessed and vacancy might be closed before the end of the announcement as per qualifications availability.

- The organization is committed to the principles of non-discrimination and diversity and is particularly interested in receiving applications from a broad spectrum of qualified people.

In the process of recruitment, selection and appointment Action Against Hunger implement a range of procedures and actions including Criminal Background Checks/ International vetting/Certificate of good conduct to ensure children and vulnerable adults are safeguarded and abuse is prevented.

How to apply

Interested candidates meeting the requirements should apply to the link provided:

https://employ.acf-e.org/index.php/positions/view/10195/Safety-Security-Coordinator-Pool/

Description

The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 27 country and territory members. In pursuit of sustainable development to benefit Pacific people, our organisation works across more than 25 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.

The Operations and Management Directorate (OMD) provides corporate services to all SPC Divisions and Programmes. It consists of three key departments: Finance, Human Resources and Information Services. OMD is focused on improving the effectiveness of systems, policies and management to provide high-quality customer-oriented services.

The role – Procurement Senior Assistant will support procurement activities; provide high quality advice and client customer service; to contribute to the Procurement Team reforms.

The key responsibilities of the role include:

Operations: Procurement

• Support the procurement activities in accordance with SPC’s Procurement Policy, in close with divisions, and as allocated by management, by assisting with drafting tender documentation for RFP processes, processing vendor entries and undertaking due diligence on vendors, drafting standard procurement contracts using SPC’s templates, providing information to clients on procurement processes, responding to external requests for clarification during a tender process, support maintaining the website up to date, and support with vendor management

Support and Client Services

• Provide high quality customer service on procurement issues.


• Provide professional and sound service to the divisions and assist with providing service to the Procurement Committee to assist with procurement decisions.


• Respond to routine queries received through the Helpdesk or the external email.


• Keep clients informed of progress on their matters.


• Provide information to divisions on routine procurement matters to divisional contacts.

Compliance & improvements

• Support reporting and ensure dashboard is accurate and up to date.


• Ensure record-keeping is accurate.


• Contribute to the Procurement Team.


• Identify and escalate risks and any ethical issues.


• Support the implementation of Process improvement.

Other duties as required

For a more detailed account of the key responsibilities, please refer to the online job description.

Key selection criteria

Qualifications

• Diploma in procurement, finance, administration or a related field or equivalent body of knowledge and experience.

Technical expertise

• At least 5 years of experience on procurement matters.

Language skills

• Excellent English communication skills (oral and written).

Interpersonal skills and cultural awareness

• Ability to work in a multicultural, inclusive and equitable environment.

Salary, terms and conditions

Contract Duration – 3 years – subject to renewal depending on funding and performance

Remuneration – The Procurement Senior Assistant is a band 7 position in SPC’s 2025 salary scale, with a commencing taxable salary range of FJD 2,287-2,859 per month, plus local staff benefits. An offer of appointment for an initial contract will normally be made in the lower half of this range, with due consideration given to experience and qualifications. Progression within the salary scale will be based on annual performance reviews.

Recruitment principles –SPC’s recruitment is based on merit and fairness, and candidates are competing in a selection process that is fair, transparent and non-discriminatory. SPC is an equal-opportunity employer, and is committed to cultural and gender diversity, including bilingualism, and will seek to attract and appoint candidates who respect these values. Due attention is given to gender equity and the maintenance of strong representation from Pacific Island professionals. If two interviewed candidates are ranked equal by the selection panel, preference will be given to the Pacific Islander.

Applicants will be assured of complete confidentiality in line with SPC’s Privacy Policy.

How to apply

Application procedure

Closing Date – 19 January 2025 at 11:59pm (Fiji time)

Job Reference: SS000010

Applicants must apply online at http://careers.spc.int/

Hard copies of applications will not be accepted.

For your application to be considered, you must provide us with:

• an updated resume with contact details for three professional referees


• a cover letter detailing your skills, experience and interest in this position


• responses to all screening questions

Your application will be considered incomplete and will not be reviewed at shortlisting stage if all the above documents are not provided. Applicants should not attach copies of qualifications or letters of reference. Please ensure your documents are in Microsoft Word or Adobe PDF format.

Only Fijian citizens are eligible to apply for this role.

SPC does not charge a fee to consider your application and will never ask for your banking or financial information during the recruitment process.

Screening Questions (maximum of 2,000 characters per question):

1. Please describe your experience supporting procurement activities.


2. Which are key elements allowing to provide a high-quality procurement service? Please provide concrete examples that illustrate how you have implemented this in the past.


3. Why is it important to know the procedures and to ensure they are always applied? What would be the consequences if they were not followed?

CDD | 6 mois | ASAP

Acted

Depuis trente ans, l’ONG internationale Acted œuvre sur le dernier kilomètre de l’action humanitaire pour sauver des vies. Acted soutient actuellement 20 millions de personnes dans 43 pays pour répondre à leurs besoins dans des zones difficiles d’accès, et poursuit un triple mandat humanitaire, environnemental et d’acteur du développement. Acted s’appuie sur une connaissance fine des territoires et des contextes locaux pour développer et mettre en œuvre des actions sur le long terme, avec un large éventail de partenaires locaux et internationaux, afin de construire ensemble un monde “3ZÉRO” : Zéro Exclusion, Zéro Carbone, Zéro Pauvreté

Acted Haïti

Présente en Haïti depuis 2004, Acted répond aux urgences et soutien le relèvement des populations dans le besoin, notamment dans les domaines de l’eau, l’hygiène et l’assainissement, de la sécurité alimentaire et de la reconstruction. En collaboration avec la société civile et les institutions, Acted développe et met aussi en œuvre des programmes axés sur le développement socio-économique et l’adaptation au changement climatique. Acted travaille actuellement dans 5 départements en Haïti à savoir la Grand’Anse, le Sud, le Sud-Est, l’Ouest, et le Centre, et prochainement dans les Nippes.

Concernant les réalisations majeures d’Acted en 2020-2021 :

• 5 562 personnes ont reçu une assistance monétaire afin de subvenir à leurs besoins prioritaires

• 12 centres de santé réhabilités et soutenus afin de répondre à la pandémie de COVID-19

• 35 réseaux d’eau et infrastructures réhabilités pour améliorer l’accès à l’eau, l’hygiène et l’assainissement

• 1 125 personnes relogées grâce à la reconstruction de leur maison

• 394 532 personnes sensibilisées aux mesures de prévention contre la Covid-19

Suite au tremblement de terre du 14 aout 2021 qui a dévasté les départements du Sud, de la Grande Anse et des Nippes en Haïti, Acted recrute. Acted a été une des première organisation humanitaire à mener des évaluations rapides pour déterminer l’ampleur des dégâts et des besoins, et est déjà fortement mobilisée pour apporter une aide d’urgence aux victimes du séisme, en étroite collaboration avec les autorités haïtiennes. Les activités menées actuellement concernent l’acheminement d’eau potable, la distribution de kits d’hygiène et la conduite de travaux d’assainissement et de réhabilitation des réseaux d’eau, mais aussi la distribution de nourriture, le versement d’aides financières d’urgence, la distribution de biens de première nécessité et, prochainement, la mise en place de solutions de logement pour les personnes les plus vulnérables, dans 12 communes des 3 départements.

Rôle et responsabilités principales

Le/la Responsable Sécurité Pays est responsable de la supervision de la gestion quotidienne de la sécurité de tous les locaux et sites de projets d’Acted , en assurant un contrôle permanent et une évaluation de la situation sécuritaire du pays, en se référant et en mettant en œuvre les guides techniques de gestion sécurité d’Acted et les protocoles. Il/Elle conseillera aussi le Directeur pays et l’équipe de management senior sur tous les problèmes de sûreté et sécurité et fournira des formations et des accompagnements sécurité appropriés.

Principales responsabilités

1. Gestion du département

2. Analyse du contexte et des risques

3. Développement et mise à jour des plans Sécurité Pays, SOPs et plans d’urgence

4. Gestion sécurité au quotidien

5. Gestion de crise

6. Reporting

7. Formation et briefing

8. Développer et maintenir un réseau sécurité

9. Garantir la représentation extérieure

Qualifications et compétences requises

• Au moins 3-5 années d’expériences terrain en zone instable ; de préférence en Afrique, Asie ou Moyen-Orient ;


• Expérience conséquente en procédures et gestion de sécurité ;


• Compétence établies en communication et organisation ;


• Habilité à former, mobiliser et gérer des équipes nationales et internationales ;


• Flexibilité et habilité à travailler sous pression ;


• Habilité à travailler dans un environnement instable et changeant ;


• Être prêt à travailler et vivre dans des zones reculées dans des conditions simples ;


• Capacité à être créatif et indépendant, sur le terrain et au bureau ;

Conditions

• Salaire défini par la grille des salaires Acted en fonction du niveau d’études, de l’expertise, du niveau de sécurité et du niveau d’expérience : entre 3000 et 4200 € net mensuel (avant impôts sur le revenu)


• Indemnité mensuelle de frais de vie 300$


• Logement en guesthouse et nourriture pris en charge par Acted


• Sécurité sociale, mutuelle (MSH) et assistance rapatriement (SOS International) pris en charge par Acted


• Transport vers la mission et billet retour totalement pris en charge tous les 6 mois (vers l’adresse spécifiée sur le contrat de travail)


• Frais de visa pris en charge par Acted


• R&R tous les 3 mois (billet d’avion pris en charge jusqu’à 500$ + indemnité supplémentaire de 200$)


• Une semaine de préparation au départ comprenant 4 jours de formation sécurité en immersion


• Possibilité d’avoir un appel de 30minutes avec un.e consultant.e en fiscalité


• Soutien psychologique (rendez-vous avec un.e professionnel.le)

How to apply

Envoyez votre candidature (CV et lettre de motivation) par mail (jobs@acted.org), sous référence : CSM/HTI

Veuillez noter qu'Acted ne demande des frais à aucun stade du processus de recrutement.

CDD | 6 mois | ASAP

Acted

Depuis trente ans, l’ONG internationale Acted œuvre sur le dernier kilomètre de l’action humanitaire pour sauver des vies. Acted soutient actuellement 20 millions de personnes dans 43 pays pour répondre à leurs besoins dans des zones difficiles d’accès, et poursuit un triple mandat humanitaire, environnemental et d’acteur du développement. Acted s’appuie sur une connaissance fine des territoires et des contextes locaux pour développer et mettre en œuvre des actions sur le long terme, avec un large éventail de partenaires locaux et internationaux, afin de construire ensemble un monde “3ZÉRO” : Zéro Exclusion, Zéro Carbone, Zéro Pauvreté

Acted Haïti

Présente en Haïti depuis 2004, Acted répond aux urgences et soutien le relèvement des populations dans le besoin, notamment dans les domaines de l’eau, l’hygiène et l’assainissement, de la sécurité alimentaire et de la reconstruction. En collaboration avec la société civile et les institutions, Acted développe et met aussi en œuvre des programmes axés sur le développement socio-économique et l’adaptation au changement climatique. Acted travaille actuellement dans 5 départements en Haïti à savoir la Grand’Anse, le Sud, le Sud-Est, l’Ouest, et le Centre, et prochainement dans les Nippes.

Concernant les réalisations majeures d’Acted en 2020-2021 :

• 5 562 personnes ont reçu une assistance monétaire afin de subvenir à leurs besoins prioritaires

• 12 centres de santé réhabilités et soutenus afin de répondre à la pandémie de COVID-19

• 35 réseaux d’eau et infrastructures réhabilités pour améliorer l’accès à l’eau, l’hygiène et l’assainissement

• 1 125 personnes relogées grâce à la reconstruction de leur maison

• 394 532 personnes sensibilisées aux mesures de prévention contre la Covid-19

Suite au tremblement de terre du 14 aout 2021 qui a dévasté les départements du Sud, de la Grande Anse et des Nippes en Haïti, Acted recrute. Acted a été une des première organisation humanitaire à mener des évaluations rapides pour déterminer l’ampleur des dégâts et des besoins, et est déjà fortement mobilisée pour apporter une aide d’urgence aux victimes du séisme, en étroite collaboration avec les autorités haïtiennes. Les activités menées actuellement concernent l’acheminement d’eau potable, la distribution de kits d’hygiène et la conduite de travaux d’assainissement et de réhabilitation des réseaux d’eau, mais aussi la distribution de nourriture, le versement d’aides financières d’urgence, la distribution de biens de première nécessité et, prochainement, la mise en place de solutions de logement pour les personnes les plus vulnérables, dans 12 communes des 3 départements.

Rôle et responsabilités principales

Le.a Responsable Logistique Pays est un membre clef de l’équipe management pays. Sous l’autorité du Directeur.rice/Représentant.e Pays, il/elle est responsable de la gestion de la chaine d’achats destinée à la mise en œuvre du programme, ainsi que de la gestion des besoins logistiques transversaux comme la flotte, le carburant, les locaux, biens et communications. Il/Elle devra garantir la conformité de toutes les opérations Logistiques du pays avec les procédures des bailleurs et d’Acted, les meilleures pratiques et les réglementations nationales, en mettant l’accent sur le principe de valeur de l’argent. Il/Elle devra aussi piloter, apporter un soutien technique et contribuer à la montée en compétences des équipes Logistique Pays.

Principales responsabilités

1. Gestion de la chaîne d’achats

• 
  Achats : S’assurer que tout besoin soit satisfait en accord avec le chronogramme défini, les standards de qualité requis, et le scénario d’achats approprié.
  


• 
  Stocks et livraisons : dans le pays, s’assurer d’un réseau de stockage et de critères de gestion des stocks adaptés
  

2. Gestion logistique transversale

• 
  Flotte et moyens de transport : Déployer des moyens de transport efficaces dans le pays
  


• 
  Carburant : Gérer l’approvisionnement en carburant à travers le pays
  


• 
  Equipements : Déployer un plan efficace d’attribution et de maintenance des équipements dans le pays
  


• 
  Locaux : Assurer des conditions de travail et de logements appropriées à l’équipe dans chaque local, en permanence, par une démarche globale efficace de services et de maintenance
  


• 
  Communications et gestion informatique et téléphonique : Développer un plan IT efficace dans le pays fondé sur les critères globaux d’Acted
  

3. Conformité et transparence

4. Management

Qualifications et compétences requises

• Au moins 2 à 3 ans d’expérience professionnelle en logistique, en gestion de la chaîne d’approvisionnement et/ou en gestion et procédures de sécurité ;


• Capacité à former, mobiliser et gérer du personnel international et national ;


• Flexibilité et capacité à effectuer plusieurs tâches sous pression ;


• Capacité à travailler dans des environnements sécuritaires instables et changeant fréquemment ;


• Maîtrise avancée de l’anglais écrit et parlé ;


• Une expérience préalable à l’étranger est un atout.

Conditions

• Salaire défini par la grille des salaires Acted en fonction du niveau d’études, de l’expertise, du niveau de sécurité et du niveau d’expérience : entre 2900 et 3100 € net mensuel (avant impôts sur le revenu)


• Indemnité mensuelle de frais de vie 300$


• Logement en guesthouse et nourriture pris en charge par Acted


• Sécurité sociale, mutuelle (MSH) et assistance rapatriement (SOS International) pris en charge par Acted


• Transport vers la mission et billet retour totalement pris en charge tous les 6 mois (vers l’adresse spécifiée sur le contrat de travail)


• Frais de visa pris en charge par Acted


• R&R tous les 3 mois (billet d’avion pris en charge jusqu’à 500$ + indemnité supplémentaire de 200$)


• Une semaine de préparation au départ comprenant 4 jours de formation sécurité en immersion


• Possibilité d’avoir un appel de 30minutes avec un.e consultant.e en fiscalité


• Soutien psychologique (rendez-vous avec un.e professionnel.le)

How to apply

Envoyez votre candidature (CV et lettre de motivation) par mail (jobs@acted.org), sous référence : CLM/HAI

Veuillez noter qu'Acted ne demande des frais à aucun stade du processus de recrutement.

Context

To fulfill its mission of assistance to victims of conflicts, epidemics or natural disasters, MSF-Switzerland has created an Emergency Pool, of which members are experienced individuals capable of evaluating a situation, opening and coordinating projects.

The candidate is expected to

• work in all contexts set by the emergency cell


• have the flexibility to work in different positions depending on his/her profile


• work in emergency contexts with regular cells and fill gaps in regular projects if needed.

MAIN RESPONSIBILITIES AND TASKS

The job is structured around 4 main tasks:

• Direct technical support to field operations (regular missions and emergencies)


• Contribution to missions operational strategies


• Management and supervision of Watsan team


• Follow up of wash specific supply and budget line in mission.

1. 
   

   Direct technical support to field operations

   
   

• Promote and implement water & sanitation activities of the mission (implement or facilitate)


• Participate in:
  
  • Exploratory missions
  
  
  • Program support visits
  
  


• Assume the post of WHS Coordinator, where appropriate, in emergencies.

1. Contribution to missions operational strategies

• Shares information with medical and logistic coordinators to identify potential WHS related activities to develop


• Participates in the development of appropriate project strategies based on analysis of the situation


• Advises on Eprep capacity when appropriate

1. Management and supervision

• Contribute to the definition of Watsan team required in emergency


• Organize and prioritize the Watsan team members according to needs.


• In the field provides coaching to WHS and logistic teams both local staff and expatriate

1. Follow up of wash specific supply and budget line in mission.

• Compile orders coming from the team he/she supervises


• Validate orders according to the finance validation grid


• Follow up and ensure dispatch according to priorities


• validate local suppliers.


• Clean up stock and Eprep stocks

Duty Station

All countries where the emergency desk opens activities, which require an urgent response. On call, the Emergency Watsan Coordinator should be available within 48 hours for rapid and short interventions. He/she is part of a core group of medicals, para-medicals and support staff responsible for responding to:

• epidemic outbreaks


• nutritional crises


• displaced populations and/or refugees’ camps


• conflict contexts


• natural disasters


• exploratory missions


• Short gaps filling in the field on regular missions

Your Profile

• 18 months of Watsan field experience with MSF with at least one mission in an emergency context with MSF. Experience in a Watsan Coordinator position is highly appreciated.


• Or experience with other humanitarian organizations, with 24 months of field experience in emergency contexts in a senior WatSan role.


• Capacity to quickly evaluate an emergency situation on ground and to propose an appropriate Watsan strategy


• General knowledge of MSF in emergency management, Public Health, Rapid Water and Hygiene Assessment, and MSF standard WatSan protocols,


• Knowledge of basics in logistics to work as an Emergency filed logistician desirable

Requirements

• A demonstrable understanding of the need to integrate Medical and Public Health/WatSan activities,


• Good, hands-on experience of deploying and using MSF WatSan kits in the field


• Excellent knowledge of the necessary Infection, Prevention and Control (IPC) measures required in emergency medical facilities.


• Knowledge of surface water treatment, groundwater, water quality and water trucking management.


• A flexible and solution-oriented mentality and the ability to be decisive in chaotic circumstances,


• Proven skills in negotiation, diplomacy and decision-making skills


• Proven capacity for coordination and organization


• Ability to prioritize work, manage teams and communicate clearly decisions


• Capacity to work in a volatile, insecure context and deal with stress


• Ability to work as part of a multi-cultural and multi-disciplinary team


• Availability, flexibility, mobility


• Fluency in both French and English is essential


• Other languages represent an advantage: Arabic, Spanish, Portuguese

Terms of Employment

• Field-based contract, fixed-term for one year, renewable


• Per-diem in the field during assignments;


• During missions’ standby at home, the Emergency Watsan technical Referent commits herself/himself to be available at any time in order to be deployed within 48 hours, she/he must be reachable in all circumstances

How to apply

How to apply

Interested candidates should forward their complete application in English or in French (5MB max) to https://msfsuisse-career.talent-soft.com/Pages/Offre/detailoffre.aspx?idOffre=256&idOrigine=502&LCID=1036stating “E-WATSANCO 01.2025” in the subject line:

• CV 2 pages. max.


• letter of motivation 1p. max.

The deadline for applications is 24.01.2025 at 5pm.

The applications will be treated confidentially.

Only short-listed candidates will be contacted.

For more details on the job offer or MSF, please visit our website: http://www.msf.ch/travailler-avec-nous/