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Country: France

Organization: Handicap International - Humanity & Inclusion

Closing date: 25 Feb 2023

CONTEXT :


In order to ensure a relevant, timely and efficient response to acute crisis, the Emergency Division of HI has the role to ensure the monitoring, preparedness and response to man-made and natural disaster.


Within the frame of its emergency intervention, HI aims at ensuring that the humanitarian watch, preparedness and response to man-made and natural disaster inclusive of all affected community members.


The Emergency Division may lead some emergency response or support the Geographic Division to respond to new disaster depending on the intensity of the crisis and the capacity of the program in place.


The Emergency Pool is composed of a team of emergency experts, ready to deploy within 72 hours. Their role is :


1) To conduct diagnosis and launch new emergency operations in the field


2) To support pre-established programs and teams to respond to new disaster in the field


3) To contribute to lessons learned exercises, technical methodology and guidance, tool kits in coordination of the Emergency Division team members, Shared services Divisions and Technical Divisions at HQ level.


OBJECTIVES :


Under the responsibility of the emergency pool manager and in close coordination with the HQ logistics global specialist, the emergency logistics manager will be in charge of :


  1. Participating to initial diagnosis and coordinate the rollout and scale-up of the emergency response operations from logistics perspective following a humanitarian crisis;

  2. Leading and coordinating logistics deployment in the framework of new program or area/project opening following a disaster, in accordance with Humanity & Inclusion´s rules and standards and those of its donors

  3. Contributing to the institutional capitalization and participate in the development and update of Humanity & Inclusion´s emergency methodologies, procedures, tools and trainings.

  4. Representing and promoting Humanity & Inclusion´s mandate in the framework of the emergency responses in your field of expertise;

MAIN RESPONSIBILITIES:


Task 1: Participate to initial diagnosis and coordinate the rollout and scale-up of the emergency response operations from logistics perspective following a humanitarian crisis;


  • Contribution to the definition of the strategy of the initial diagnosis, including the creation and/or adaptation of the needs assessment tools, taking into account the logistical aspects and those related to the implementation of the safety and security guidelines;

  • Assessment of the logistics environment and stakes following a disaster, HI logistics capacity in country/area of potential intervention and the risk, recommendation of procedures and prevention measures and anticipation of derogation

  • Representation, good coordination and communication with humanitarian and government stakeholders in the area, before, during and after the conduction of the initial diagnosis;

  • Contribution to the project development and proposal writing (financial and HR parts);

Task 2: Under the supervision of the emergency area manager or program director/country manager, lead and coordinate logistics deployment in the framework of new program or area/project opening following a disaster, in accordance with Humanity & Inclusion´s rules and standards and those of its donors


Logistics:


  • Drives logistics strategy and operations by actively promoting HI's policy and guidelines and optimizing our resources.

  • Coordination and structuring of logistics resources during the launch of emergency operations;

  • Rapid implementation of the logistics standard adapted for the response, taking into account the standards of the Organization and the donors;

  • Coordination of logistics resources during the implementation of emergency operations: ensuring the implementation of (adapted) policies and procedures for procurement, transport and distribution management; manage inventory manage vehicles and movements, communication and equipment;

  • Implementation and monitoring for the respect of the minimum standards of the Organization and the policies of the Program;

  • Support and advice to teams responsible for preparing purchase requisitions and purchasing management according to the Organization's policies, in a transparent and efficient manner. Follow up on purchases;

  • Market analysis while ensuring knowledge of the availability and price of the products required for the response. Identification and development of framework agreements;

  • Transport management by coordinating with transport, clearance and customs agencies;

  • Proactive management of supplies, equipment and materials in transit, through reception, storage and distribution, including research and contracting of stocks / safe storage sites;

  • Managing information throughout the supply chain, while ensuring good communication with the various departments involved;

  • Supervise the proper management of inventory and stock inventories in accordance with the organization's procedures;

  • Transportation and fuel management, ensuring that vehicles are insured, properly managed, appropriately conducted, reported incidents, and that vehicle and movement management and tracking tools are on-site and used;

  • Communications management;

  • Establishment of a suitable archiving system taking into account the needs related to audits;

  • Daily monitoring of the team, collectively (meeting, information) and individual (action plan, constructive feedback, evaluation, internal mobility, disciplinary sanctions ....);

  • Identify partners logistics capacities and provide partners capacity building in coordination with operational teams

  • In certain cases, coach, train or support HI’s HR and financial managers in place on the management of emergency responses

  • Regular situation and activities reports submitted to the Emergency area manager or Program Director/country Manager and the Operations and Technical Referents supervising the concerned country program.

  • Writing of end of mission including lessons learned and action plan for program logistics team (when relevant) as well as deployment capitalization report

Security


  • Support to the area manager/Program director, in the collection and analysis of information specific to the context and security evolution;

  • Support to the area manager/Program director in the risk assessment of areas where the Organization is involved (includes buildings and programs);

  • Support to the area manager/Program director in proposing of specific rules adapted to the program environment and strategy to reduce risks identified, vulnerabilities and potential impact of the risks;

  • Implementation of safety instructions / directives

  • Application and compliance of protocols and security policies by the logistics team.

Task 3 : Contribute to the institutional capitalization and participate in the development and update of Humanity & Inclusion´s emergency methodologies, procedures, tools and trainings.


  • Participation in systematization and capitalization in the domain of the emergency response in your field of expertise;

  • Contribution to the development of policies, processes, methodologies, tools and training in the domain of the emergency response in your field of expertise;

  • Active participation in workshops conducted within the Emergency Response Team or internally or externally organized in relation to emergency responses;

Contribution to the reinforcement of the emergency response capacities Humanity & Inclusion´s staff and / or partners according to identified needs: support, emergency tools implementation, training, emergency action plan development, in parallel of daily program implementation;


Support to the shared logistics advisers in headquarters on specific and transversal subjects.


Task 4: Represent and promote Humanity & Inclusion´s mandate in the framework of the emergency responses in your field of expertise;


  • Promotion of the mandate and its positioning in relation with other partners;

  • Participation in response coordination mechanisms related to logistics;

  • Contribution to the mobilization of public and private actors to ensure a better inclusion of vulnerability and disability in their programs and initiatives.

DESIRED PROFILE:


  • General or technical diploma (ideally diploma in Logistics), additional training in logistics management and development of humanitarian projects / operations, or equivalent, preferably in the field of international solidarity ;

  • Strong professional experience (at least 3 years) in emergency response and at least 2 years in a Logistics coordination/manager position or similar in emergency or post-emergency assistance;

  • Confirmed experience in team management and representation;

  • Good knowledge of emergency donors regulations and process

  • Experience in opening missions is a plus.

  • Experience in the development of humanitarian intervention strategy

  • High capacity for analysis and synthesis;

Required skills :


  • Ability to project quickly in an emergency context;

  • Mastery of the management of the project cycle;

  • Ability to train and build capacity;

  • Ability to conceptualize and formalize tools, methods and procedures;

  • Ability to handle conflicts;

  • Ability to work remotely including capacity building and remote deployment;

  • Mastery of emergency donors rules (EU, US, DFID, etc.);

  • Excellent communication includes constructive feedback;

  • Rigor and organization.

Softskills :


  • Ability to provide a large workload under constant pressure;

  • Excellent responsiveness and flexibility in all circumstances;

  • Sense of priorities, great capacity for organization and autonomy;

  • Able to live in community and accept the constraints;

  • Great ability to manage own stress and that of co-workers;

  • Team spirit, sociability, sense of humour

  • Strong ability to challenge and work on self-development;

Language : excellent command of French and English. Spanish or Arabic is a plus.


CONDITIONS OF THE POSITION:


  • Type of contract : CDD of 3,5 months

  • Rémunération : à partir de 2757€ / mois

  • Additional benefits: luncheon vouchers and health insurance

  • Working hours: 39 hours a week with 22.5 days of RTT (work time reduction) to be taken each year

  • 5 weeks of annual leave

How to apply

Only by the following link: http://www.jobs.net/j/JzmACbaa?idpartenaire=136&jobdetails=true


For further information about the association: www.hi.org


Only successful candidates will be contacted.



Category:
Protection and Human Rights
Country:
France
Organisation:
Handicap International - Humanity & Inclusion
Location:
France

 



Country: Türkiye

Organization: Bahar Organization

Closing date: 16 Feb 2023

About Bahar:


Bahar Organization is an independent non-profit and non-governmental organization that provides humanitarian aid to vulnerable people without any discrimination in all its forms. BO is operating to respond to the needs and basic requirements of the humanitarian crisis in Syria in the middle of the affected communities caused by the conflict the basic principles of BO’s activities are to enhance the basic living standards of the affected population by delivering humanitarian aid based on the needs.


Purpose of Position:


To provide strategic leadership and direction to Bahar Organisation for procurement, transport, storage, and management of services including commodities, supplies, and facilities.


Job Duties and Responsibilities:


Strategy:


  • An efficient, cost-effective system that meets organization, donor, and host government regulations is in place to meet the needs of Bahar.

  • Active SMT membership enables the Executive Director to lead the organization efficiently and effectively.

Managerial:


  • Provide and promote strong leadership, management oversight, commitment, and accountability within the Department staff.

Procurement:


  • Ensure procurement transactions are carried out in a timely manner and in accordance with Bahar and donor procurement, financial guidelines, policies, and procedures.

  • Responsible for an accountable and transparent system for sourcing, bidding, contracting, ordering, and purchasing items.

Commodity Management:


  • Develop and manage systems to ensure that all program commodities are handled in accordance with Bahar and/or donor policies, and up–to–date, accurate records of disbursements are maintained. Lead on customs clearance for all commodities crossing international borders.

Logistics / Transport:


  • Ensure that Bahar’s vehicles and equipment are operated in a safe, cost-effective manner.

  • Lead in contracting transport as necessary to move staff or commodities and ensure the safety and security of the contractor.

Reporting and Representation:


  • Ensure that complete, accurate reports on department activities are prepared in alignment with organizational and donor policies and guidelines in a timely manner.

Financial Management:


  • Oversee the preparation and management of departments' budgets, and ensure the policies, procedures, and practices align with Bahar's expectations, requirements, and obligations.

Personnel & Performance Management:


  • Engage in the identification and recruitment of staff, with appropriate JDs in place.

  • Develop the capacity of staff in the Department by working closely with Human Resources Department on staff development through effective coaching, mentoring, and performance management processes.

Academic Qualification/s and Professional Experience:


  • Advanced degree, minimum 5 years of progressive Supply Chain professional experience, or equivalent education and experience.

  • Demonstrated success as a Supply Chain leader across all disciplines within Supply Chain, including planning, procurement, and logistics.

  • Broad knowledge and experience in Supply Chain strategies, market analysis techniques, Procurement and contracting, vehicle and fleet management, inventory, property, and asset management.

  • Strong collaborator and influencer with effective interpersonal and analytical skills who is able to work seamlessly across countries, cultures, and organizational units.

  • Strong financial management and budgeting skills.

  • Excellent training and coaching ability.

  • Strong sense of personal integrity.

  • Attention to detail.

  • Ability to multi-task

  • Team spirit and problem-solving abilities

  • Flexibility and adaptability

  • IT skills and the ability to handle electronic data.

  • Preference for Turkish citizenship holders.

Safeguarding & Ethics:


Bahar is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants, or others, are treated with respect and dignity. We are committed to the core principles regarding the prevention of sexual exploitation and abuse laid out by the UN Secretary-General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and adhere to the Bahar Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.


How to apply

Interested candidates should apply by completing the form in the following link:


https://bit.ly/BO-TR-SC1124


The post will be filled as soon as a suitable candidate is found.


Only shortlisted candidates will be contacted.



Category:
Logistics
Organisation:
Bahar Organization
Location:
Türkiye

 



Country: Colombia

Organization: Save the Children

Closing date: 9 Feb 2023

TITULO DEL PUESTO: Asistente logístico


EQUIPO/PROGRAMA: Coordinación Nacional de logística


UBICACION: Tumaco, Nariño


GRADO: 5 - Asistentes


Tipo de Contrato: Término Fijo


POLITICA DE MARCO DE SALVAGUARDA DE LA NIÑEZ:


Nivel 1 - Este cargo no tiene contacto con niños o adolescentes, ni accede a información relacionada.


Necesitamos mantener procesos seguros de selección, por lo cual se incluyen verificaciones rigurosas de antecedentes, Refleja nuestro compromiso con la protección de los niños contra el abuso


El Marco de Salvaguarda se compone por tres políticas y un Código de Conducta: Política de Salvaguarda de la niñez, Política para la Protección contra el Abuso, el Acoso y la Explotación Sexual (PSEAH) o Salvaguarda de la adultez y Política Antiacoso, Antidiscriminación y/o antibullyg.


PROPOSITO DEL ROL:


Realizar las actividades logísticas y administrativas definidas por el área logística de la Fundación, relacionadas con los procedimientos de aprovisionamiento y distribución de bienes y servicios requeridos para el logro de las actividades establecidas en el marco de la respuesta a la emergencia de la frontera con Venezuela y otros proyectos.


AREAS CLAVES DE RESPONSABILIDAD:


Adquisiciones locales


  • Apoyar a la unidad de Logística en la oficina de Tumaco y oficinas de terreno en los procesos de adquisición, donde se cumplan con las políticas y procedimientos de SC, y que todos los documentos de compra estén completos, escaneados y archivados.

  • Recolectar cotizaciones con proveedores de acuerdo con las políticas de adquisiciones de la organización

  • Gestionar el proceso de compras a través de la plataforma GP, cumpliendo con los debidos parámetros de presupuesto y su aprobación.

  • Llevar a cabo las compras en efectivo de acuerdo con la política según direccionamiento del gerente de logística.

  • Apoyar el proceso de seguimiento y entrega de los pedidos de compra realizados con los proveedores en las condiciones de calidad, precio y tiempo requeridas.

  • Recolectar la documentación requerida a fin de entregar los procesos al área de finanzas y que sean generados los pagos a los proveedores en los tiempos acordados.

  • Escanear los procesos de compras y mantenerlos actualizados en la base asignada para tal fin.

  • Mantener la base de compras (Procurement Tracker) actualizada.

  • Apoyar en la gestión de inventarios de los diferentes elementos adquiridos mediante su ingreso en la plataforma TIM.

  • Participar de manera activa en las reuniones de equipo de aérea y de la oficina.

  • Manejo de caja menor

  • Participar en la coordinación y ejecución de tareas logísticas en las actividades en campo desarrolladas por los diferentes programas.

  • Seguimiento en la programación de transporte para desplazamiento del personal en el área urbana y rural del municipio de Tumaco.

CONDICIONES


Debido al mandato de La Fundación Save the Children Colombia, el Asistente logístico, en caso de una situación de emergencia, se espera que el/la colaboradora(a) tenga flexibilidad para adecuarse a las tareas adicionales que deba atender en su puesto, asumiendo horarios y tareas de acuerdo con los requerimientos que la Fundación Save the Children Colombia defina.


REQUISITOS



  • Tecnólogo, estudiantes de últimos semestres o profesional en áreas de conocimiento administrativas, ingenierías o afines.




  • Disponibilidad para residir en Tumaco, Nariño y disposición para desplazarse a otros municipios del departamento, y otras ciudades del país, de acuerdo con los requerimientos de los proyectos y de las acciones del nivel nacional.



EXPERIENCIA Y HABILIDADES:


Experiencia profesional certificada mínima de 2 años en las siguientes áreas:


  • Mínimo 2 años de experiencia en cargos similares o 4 meses de experiencia en procesos logísticos en Save the Children.

  • Preferiblemente experiencia de trabajo en organizaciones de cooperación internacional y/u organizaciones de desarrollo (internacional o nacional)

  • Deseable Manejo de procedimientos, leyes y normas colombianas relacionadas con el área.

  • Habilidades para el trabajo en equipo.

  • Iniciativa para proponer nuevas ideas, pensamiento creativo y análisis.

  • Buen criterio y capacidad para priorizar eficazmente múltiples tareas en un entorno de cambio constante;

  • Organización.

  • Conocimiento sobre el contexto de conflicto armado en Colombia.

CUALIDADES


  • Habilidades de comunicación verbal en diferentes contextos, tanto internamente entre equipos y áreas de trabajo.

  • Habilidades en comunicación escrita para la elaboración de informes.

  • Sensibilidad social y cultural, para manejar con paciencia, tacto y diplomacia situaciones complejas de necesidad, vulnerabilidad y riesgo.

  • Capacidad para trabajar en un contexto complejo, difícil y de riesgo.

  • Capacidad para trabajar en un equipo multi-cultural, multi-disciplinario e interinstitucional.

  • Actitud positiva, proactiva, constructiva y habilidad de trabajar en contextos cambiantes.

  • Alto nivel de compromiso con valores de Save the Children.

NOTA 1: Con la presentación para participar en la presente convocatoria se autoriza a Save the Children a comprobar la información personal suministrada, así como a hacer uso de los datos personales para efecto de comprobación en bases de datos públicas y privadas relacionadas con nuestras políticas antifraude, lavado de activos y financiación del terrorismo. Los datos utilizados serán los indicados en la cedula de ciudadanía entregada.


NOTA 2: En todo caso, la solución a la prueba técnica será un criterio de evaluación y selección del personal, por lo que solo se usará el contenido para los efectos del proceso de selección y se respetará la propiedad intelectual del mismo, no genera en ningún caso remuneración alguna.


Se recibirán hojas de vida desde el 02 hasta el 09 de febrero de 2023


Las propuestas presentadas una vez cumplida y pasada la hora fijada para el efecto, o radicadas en dependencia distinta a la enunciada en este documento, NO SERÁN RECIBIDAS.


Esta oferta de empleo se encuentra abierta para ciudadanos colombianos o extranjeros legalmente autorizados para trabajar en Colombia y que cumplan con los requisitos establecidos en la convocatoria.


How to apply

Please follow this link to apply: https://www.aplitrak.com/?adid=bHJ1aXouMTEyNTkuMTIxODVAc2F2ZXRoZWNoaWxkcmVuYW8uYXBsaXRyYWsuY29t



Category:
Protection and Human Rights
Country:
Colombia
Organisation:
Save the Children
Location:
Colombia

 



Country: United Kingdom of Great Britain and Northern Ireland

Organization: Malaria Consortium

Closing date: 19 Feb 2023

Malaria Consortium is recruiting for a Supply Chain Coordinator to join our team in London, UK.


This position will have global oversight of Supply Chain Coordination and the post holder will get the opportunity to travel to our country offices, opt into hybrid working in the UK and be entitled to 28 days of AL a year.


This role supports Malaria Consortium Country offices planning, sourcing, storing and delivering the right quality products on time and at value for money for its mass campaigns through provision of advice and information analysis.


The successful candidate will have:


Essential


· A recognised qualification in Procurement or Supply Chain


· Experience in working in a procurement or supply chain role in an international organisation


Desirable


· A CIPS qualification


· Experience with using Microsoft Dynamics NAV or another equivalent Enterprise Resource Planning system


· Experience of working in a procurement or supply chain role in an international NGO


· Experience with the procurement of medical supplies


· Experience working with a procurement service provider


· Experience with GDP compliance requirements and WHO and Global Fund pharmaceutical quality assurance standards


To apply for this position you will need to have the right to work in the UK.


Due to the nature of this role we will be reviewing applications on an ongoing basis and the role might be filled and closed before the closing date. Early applications are encouraged.


We are currently hybrid working with some requirements to work at the London office, however the postholder must reside in England for the duration of the role.


How to apply

To apply, please visit our website:


https://malariaconsortium.current-vacancies.com/Jobs/Advert/2934972?cid=2061&t=Supply-Chain-Coordinator



Category:
Health
Country:
United Kingdom
Organisation:
Malaria Consortium
Location:
United Kingdom

 



Country: France

Organization: Solidarités International

Closing date: 3 Mar 2023

Date de prise de fonction souhaitée : 01/03/2023

Durée de la mission : 6 mois


Contrat : CDD


Pays et base d’intervention : France, Paris - IDF


QUE FAISONS NOUS...


Le projet de Solidarités International (SI) vise en tant que bénéficiaires finaux les publics en situation de précarité dans la métropole de Toulouse, Lille, Nantes, Marseille et Ile de France vivant dans des sites d’habitats précaires type bidonvilles ou squats, et maintenant sur le territoire de Mayotte.


Les difficultés des publics ciblés se caractérisent par les barrières qu’ils rencontrent pour accéder aux services essentiels (notamment les produits d’entretien et d’hygiène) et par des conditions d’habitat fortement dégradés ne permettant pas des conditions de vie décentes de par un environnement très dégradé.


DESCRIPTIF DU POSTE


Objectifs généraux du poste


Personne responsable des aspects logistiques, administratifs, comptables et financiers de la zone dite Atlantique pour la Mission France avec un support à la zone de Toulouse. Appui du Coordinateur terrain, du RP EHA et du RP Mobilisation communautaire dans la conception et le suivi budgétaire des programmes.


Enjeux et défis spécifiques


Pluralité du poste : Log et Admin, manager les assistants et apporter un support aux zones sous sa responsabilité.


Négociation avec fournisseur, Présentation de SI et demande de donation


Coordination des livraisons pour préparation interventions


Gestion comptable et financière


Multitude de tâche, priorisation des demandes…


Priorités pour les 2-3 premiers mois


Apporter un soutien aux équipes programmes sur le logiciel LINK ;

Mettre en place les outils logistiques et financiers de la base

Apporter un soutien dans les différents achats programmes


VOTRE PROFIL


Connaissance des spécificités du contexte d’achat français

Connaissance des procédures logistique SI

Connaissance du logiciel LINK un plus

Force de proposition et développement des outils

Gestion comptable

Bon relationnel, Savoir être, Solution oriented et optimiste

Polyvalence, réactivité


SI VOUS OFFRIRA LES CONDITIONS SUIVANTES


Poste salarié :

Selon l’expérience, à partir de 2 784 euros brut par mois


Couverture sociale :


Le Salarié bénéficie d’une couverture sociale de qualité permettant de couvrir tous les frais de santé et d’une prévoyance accident.


COMMENT POSTULER


Vous reconnaissez-vous dans cette description? Si oui, envoyez-nous votre CV et Lettre de Motivation en français. Les candidatures contenant uniquement les CV ne seront pas considérées.


Solidarités International se réserve la possibilité de clore un recrutement avant la date d’échéance de l’annonce. Merci de votre compréhension.


Maintenant que vous avez démontré votre intérêt en étant courageusement allé au bout de cette annonce, vous pouvez aller en découvrir plus sur Solidarités International !


www.solidarites.org


How to apply

https://www.aplitrak.com/?adid=YXNzaXN0LnJlY3J1dC40NzMxMS4zODMwQHNvbGlkYXJpdGVzaW50ZXJuYXRpb25hbC5hcGxpdHJhay5jb20



Category:
Logistics
Country:
France
Organisation:
Solidarités International
Location:
France

 



Country: Denmark

Organization: UNOPS

Closing date: 14 Feb 2023

Based in Copenhagen, Denmark, the UNOPS Integrated Practice Advice and Support (IPAS) serves all the regions and headquarters, primarily with advice and solutions to everyday implementation challenges. IPAS consists of a diverse team of subject matter experts in the six practice areas of HR, Administration, Legal, Finance, Procurement, Project Management and Infrastructure. IPAS has three main roles:


Support to operations in the field offices: IPAS provides timely advice and supports actively finding of solutions to everyday implementation challenges, based on policy and best practices. It also provides operational support in specific areas.


Business efficiency: IPASrecommends changes to policies, processes and operating standards based on the feedback and experience of the field offices. IPAS also ensures transparent and efficient project implementation, in line with policy and business needs.


Body of knowledge: IPAS contributes to research and coordination within the policy groups and project practitioners. It provides structured knowledge and subject matter expertise which is used across practice areas to provide coherent and tailored advice to the requesting offices.


Faced with recurring demands for such services, IPAS has been given the responsibility to create a Surge Capacity team to meet the needs of UNOPS field offices. These needs include but are not limited to


providing personnel for quick inception of new projects, supporting emergency responses, as well as covering gaps after unexpected departure of colleagues whose roles are critical to the operations of the office.


IPAS is now hiring committed colleagues to be part of this Surge Capacity team in the areas of HR, Procurement and Project Management / Infrastructure. We are looking for candidates from all around the world who are passionate about our mission and values, and looking forward to making a difference for people in need.


Sneak peak of our working environment:
https://www.youtube.com/watch?v=z8CyuSqczvI


Background Information - Job-specific


As a Procurement Specialist - Surge Capacity, you will be providing procurement support to UNOPS field offices globally. You will be assigned to surge missions with the objective to support offices that require rapid procurement support, e.g. at the inception of a project, or cover a gap between recruitments following the unexpected departure of a procurement colleague.


Frequent travel to field offices, including to hardship locations is expected. Remote support may also happen, depending on the nature of the assignment and clients’ preferences, as well as potential limitations to travel due to external factors/global context.


As the face of IPAS in the field, you will be required to be a role model by leveraging a business partnering approach in every assignment. You will be responsible for providing implementation management and transactional support and capacity building , always with the aim of increasing quality, professionalism and creating efficiencies. Your work will focus on identifying challenges and providing innovative solutions to ensure high quality of procurement services across the organisation. This also involves the use of data analytics to enable business decisions, for example by assisting field offices in the development of monitoring/planning tools for procurement activities. In the performance of your functions, you will benefit from expert technical advice from IPAS Procurement colleagues if/when needed.


When not supporting a field office, the Procurement Specialist will work with the IPAS Procurement team based in Copenhagen. IPAS Procurement is a team of 10 colleagues providing advice and support to UNOPS field offices and Headquarters.


You will report to the IPAS Manager, and have a secondary reporting line to the IPAS Procurement Advisor when not deployed to a field assignment. When deployed to a field assignment, your primary reporting line will be to the manager of the position you will fill.


*** Please note this vacancy aims to fill a full-time open-ended position based either in Copenhagen/Denmark or home-based. In addition, UNOPS aims to establish a pool of qualified procurement professionals interested in short-term assignments (see section "Contract type, level and duration").***


Functional Responsibilities


The functions/responsibilities/key results of this job description are generic and may not always be applicable, nor be comprehensive, for all missions. The specific tasks and deliverables for each assignment may vary and will be detailed in the terms of reference developed for each assignment by the requesting office/unit.


1. Primary: Hands on procurement management and transactional implementation to projects and field offices - with travel and sometimes remotely.


2. Secondary: Support to IPAS Procurement - IPAS Procurement advisory to field offices


Primary responsibilities:


While on assignment in a country office, the Procurement Specialist will report to the Head of Support Services or another senior position in the country office, usually to the person who is supervising procurement. The Specialist is expected to provide temporary procurement management and transactional support to ongoing or start-up projects, following UNOPS policies and guidelines. In this role, s/he will also advise on procurement matters, and highlight operational and compliance challenges to selected projects, whilst tailoring appropriate mitigation approaches. The findings of each mission will be addressed in a mission report.


The functions/responsibilities/key results of this job description are generic and may not always be applicable, nor be comprehensive, for all missions. The specific tasks and deliverables for each assignment may vary and will be detailed in the terms of reference developed for each assignment by the requesting office/unit. This will include


1. Development and implementation of operational strategies


2. Management of procurement processes


3. Implementation of sourcing strategy and e-procurement tools


4. Team Management, when applicable


1. Development and Implementation of operational strategies


The incumbent insures elaboration and implementation of procurement and contracting strategies focusing on achievement of the following results:


  • Undertakes procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in procurement, control of the workflows in the Procurement Unit for the Regional Office or Operations/Project Centre

  • Development and Implementation of strategy and work plans in the field offices , including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment.

  • Implementation of strategic procurement in the field offices, including sourcing strategy, supplier selection and evaluation, quality management, supplier-vendor relationship management, e-procurement introduction and promotion, performance measurement. Leads and undertakes services in supply market intelligence and anal

  • Full compliance of procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.

2. Management of procurement processes


The incumbent manages and guides procurement processes for field offices, focusing on achievement of the following results:


  • Timely and duly prepared procurement plans for the office and projects and monitoring of their implementation.

  • Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.

  • Acting as Procurement Reviewer, including review and pre-clearance of solicitation documents, requests for awards and submissions to CPCs

  • Management of procurement contracts, analysis of contract performance against agreed benchmarks and through agreed reporting mechanisms

  • Implementation of the internal control system which ensures that Purchase orders are duly prepared, dispatched, the goods are received and the invoices are paid. Timely corrective actions on POs with budget check errors and other problems.

  • Advice, remedial actions, or solutions to Programme Managers on issues.

  • Establishment of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary.

3. Implementation of sourcing strategy and e-procurement tools


The incumbent ensures introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:


  • Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.

  • Ensures that the e-sourcing module is used in accordance with UNOPS’ goals and standards in this area.

4. Team Management


When applicable, the incumbent leads, manages and facilitates the performance and service provision of employees supervised, including through work planning, coaching, performance management and development.


Secondary Responsibilities:


When not on assignment, ensures efficient support to IPAS Procurement within the core areas of IPAS Procurement’s activities, i.e. advisory and operational support to the clients of IPAS Procurement alongside the team members of IPAS Procurement and under supervision of IPAS Procurement Team leader. More specifically, this can include following tasks:


  • Management of procurement processes for IPAS’ Clients and acting as procurement official on tenders for contracts and LTAs

  • Support capacity building efforts working with other IPAS colleagues in the development and delivery of tailored learning sessions;

  • Contribute to proactive risk management by identifying and capturing critical risks and support field offices and projects in mitigating such risks and support to field offices and projects.

  • Provide consistent advice on the application, interpretation and adoption of corporate policies, methodologies, guidance and processes related to UNOPS infrastructure; and how to embed best practices in procurement with an emphasis on risk management;

  • Actively support IPAS in the development of and sharing of knowledge by leveraging from the field exposure, capturing case studies and lessons learned and contribute to the identification of appropriate improvements by making recommendations on policy, guidance and tools;

  • Actively interact with Procurement practitioners to share case studies, lessons learned and best practices.

Education/Experience/Language requirements


Education


  • An advanced university degree (Master’s or equivalent), preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Accounting, Economics or related field.

  • A Bachelor’s degree (or equivalent) combined with 2 additional years of relevant work experience can be accepted in lieu of the Master’s degree;

  • For those who do not have a degree in Procurement or Supply Chain Management, relevant certification in procurement and supply chain is a distinct advantage;

  • Knowledge of UN/ /UNOPS Procurement Rules and Regulations a distinct advantage.

Experience


  • With a Master’s degree, a minimum of 5 years’ professional experience in public procurement, implementing policies and procedures to deliver a range of complex procurement programmes and services;

  • Within these 5 years, a minimum 2 years managing procurement in the international development context is required;

  • Prior experience in a UN Agency will be a strong asset;

  • Current or prior experience in UNOPS is strongly preferred given the nature of the surge capacity role;

  • Prior experience working in a developing country, conflict and/or post-conflict project management environment would be a strong asset.

Languages


  • Perfect command of both written and spoken English is a strict requirement.

  • Knowledge of another UN language such as French or Spanish would be a strong asset.

Other


The person in this position will be required to frequently travel to different locations around the world, including hardship locations. Missions abroad may last for several weeks/up to a maximum of 3 months. Availability to travel is therefore a prerequisite for this position, even though some of the missions may be conducted remotely.


General


Contract type: ICA

Contract level: IICA2/LICA10/ICS10

Contract duration: 1) Full-time open-ended position, or 2) Several possible short-term / part-time opportunities (see below). Both are subject to organizational requirements, availability of funds and satisfactory performance.


Modality


There are two contract options to consider in this vacancy announcement:


  1. Full-time open-ended (no end date) contract. The successful candidate is expected to be based in Copenhagen (or home-based, depending on location) and be willing to travel when required.

  2. Short-term / part-time opportunities. The successful candidates may be considered for retainer contracts or similar. Those interested can be home-based and must be willing to travel when required.

When submitting your application, please specify in your cover letter which of the above two options you prefer.


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx


More information on retainer contracts:


  • A retainer ICA does not accord any exclusivity to the Individual Contractor with respect to the Services listed in the job description. UNOPS shall have no limitation on its right to obtain Services of the same kind from any other source at any time.

  • A retainer Individual Contractor Agreement (ICA) is issued for a period of time during which the services of the individual contractor may be required intermittently.

  • A retainer ICA will specify a unit price (e.g. amount per day actually worked). For budgetary purposes, a monetary limit will be specified at the time the ICA is awarded and issued.

  • UNOPS shall have no obligation to obtain any minimum quantity of Services from the Individual Contractor during the duration of the retainer ICA.

  • Payment will be made only after completion of work (if any) or reaching agreed milestones.

How to apply

To apply: please visit UNOPS website: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=25379


Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.



Category:
Logistics
Country:
Denmark
Organisation:
UNOPS
Location:
Denmark

 



Country: Ukraine

Organization: Global Rights Compliance

Closing date: 10 Feb 2023

GRC is an international human rights law and development firm based in the Hague, committed to promoting international law, particularly international humanitarian law (IHL) and human rights. Our BHR team works on a number of projects globally, in collaboration with governments to strengthen the regulatory environment, with businesses to raise their standards, and with civil society organizations (CSOs) and communities to build capacity on access to remedy for human rights violations.


We are looking for a candidate to join our team as Security Driver/Close Protection Officer for the Ukraine programs.


OBJECTIVES


The identified figure will ensure the safety, security, and integrity of GRC staff, assets, premises, and programs in Ukraine during the field missions. Under the direct supervision of the country security manager, the armored vehicle driver will transport people and goods in a timely and safe manner, in accordance with GRC rules and regulations and national traffic laws.


DUTIES AND RESPONSIBILITIES


  • Conduct security assessment/ provides recommendations for road safety and travel

  • Drives light vehicles to transport people and/or materials in strict adherence to internal security rules and national traffic laws.

  • Constantly monitors security conditions on the road and reports to his/her line manager.

  • Ensures the conditions of the assigned vehicle equipment, general functioning, and body are optimal as well as that the vehicle is kept fuelled and clean inside and outside.

  • Adapts the way of driving to the weather and road conditions.

  • Checks that trips have been authorized where necessary before proceeding.

  • Reports accidents, defects, and/or missing equipment to the security manager immediately.

  • Transports people and/or goods, including for evening and weekend duties as required.

  • Proactively reports any danger or incidents related to security and road safety situations to the Team Leader during field trips, and to his supervisor back at the delegation.

  • Informs Security Manager about service, tools equipment missing, maintenance, and other possible repairs needed in advance and fills in a technical report.

  • Fills in refueling data in the logbook and co-signs fuel book with fuel attendant for quantities received.

Ensure external representation


  • Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the GRC Code of Conduct, values, and policies with regard to internal and external stakeholders

  • Maintain a good representation of GRC: be discreet, polite, and professional

ATTRIBUTES


  • Experience working in a post-Soviet country/system

  • Fluency or competency in Russian

How to apply

Please submit your CV and cover letter to [email protected] by the 10th of February indicating the position you are applying for in the email subject.



Category:
Logistics
Country:
Ukraine
Organisation:
Global Rights Compliance
Location:
Ukraine

 



Country: Switzerland

Organization: IMPACT Initiatives

Closing date: 1 Apr 2023

BACKGROUND ON IMPACT AND REACH


IMPACT Initiatives is a humanitarian NGO, based in Geneva, Switzerland. The organization manages several initiatives, which includes i) the REACH Initiative aimed at facilitating the development of information products that enhance the humanitarian community’s decision making and planning capacity for emergency, reconstruction and development contexts, ii) the PANDA Initiative aimed at directly supporting key aid actors in improving the effectiveness, efficiency, and efficacy of their programmes, and iii) the AGORA Initiative aimed at promoting localised and multi-sectoral aid action in support of the recovery and stabilisation of crisis-affected communities.


The IMPACT team comprises specialists in data collection, management and analysis and GIS. IMPACT was launched at the initiative of ACTED and the two organizations have a strong complementarity which is formalized in a global partnership, enabling IMPACT to benefit from ACTED’s operational support in its fields of intervention..


OVERVIEW


We are currently Looking for a HUB and Logistics Intern to support our team in Geneva.


Title: HUB/Logistics Intern


Start date: ASAP


Duration: 6 months


**Location:**Geneva, Switzerland


Remuneration: 1'300 CHF gross per month


POSITION PROFILE


The position aims to provide support to 2 HUB/Logistics officers. The HUB/Logistics intern is responsible for supporting the procurement (laptops, licenses, etc) and asset management processes of the organisation, as well as the Geneva office management. The intern may also be requested to support the IT focal point in the set-up of laptops and management of common requests.


FUNCTIONS



  • Procurement


    • Follow-up on procurement requests from field/HQ teams.

    • Support in the consolidation of the procurement files (collection of quotations, consolidation of purchase documents), follow-up of deliveries and communication with suppliers.



  • Asset management


    • Follow-up on license attribution requests.

    • Follow up on IMPACT asset management (asset follow up).

    • Management of IMPACT license portfolio.



  • Geneva office management


    • Welcome visitors, answer phone queries.

    • Contribute to induction of new recruits for HQ in terms of HQ related processes

    • Support to the coordination of logistics for organising events, trainings or meetings.

    • If required, and in relation to COVID-19 restrictions, support to the coordination of office adaptation measures.



  • Support to IT Focal Point for IMPACT IT common requests


    • Communication with IT suppliers if needed (troubleshooting printers, Internet, etc.)

    • Setup of newly purchased laptops.

    • Depending on technical knowledge, handling common technical support requests from HQ users (setting up newcomers on time, technical preparation for one-off events, common management of laptop administration, technical troubleshooting, etc.).


REQUIREMENTS


  • Studies relevant to the position (Bachelor/Master)

  • Have a basic knowledge of logistics and procurement

  • IT/IS knowledge or understanding is a plus

  • Fluency in English and ideally in French

  • Knowledge of the Microsoft package (Microsoft suite, OneDrive, Sharepoint)

  • Good organizational skills and ability to work in autonomy

  • Dynamic, eagerness to learn and support a team

  • Interest in the humanitarian sector

How to apply

Please apply on the following link: HUB/Logistics Intern | Impact (impact-initiatives.org)



Category:
Internship
Country:
Switzerland
Organisation:
IMPACT Initiatives
Location:
Switzerland

 



Country: Jordan

Organization: GOAL

Closing date: 15 Feb 2023

General Description of the Programme:


GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL is working in Idleb Governate, both through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, and provision of Water, Sanitation and Hygiene (WASH) through support to Water units, as well as emergency support to recently displaced households.


GOAL has been working in North Aleppo Governate since 2019, through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, as well as emergency support for recently displaced household.


Job Purpose:


To support the effective operation of the GOAL Syria Fleet Department and related programme activities by overseeing and coordinating the GOAL Syria fleet of hired vehicles and drivers, in accordance with GOAL policies and procedures. The Fleet Manager is responsible for maintaining a system of planning and controlling to ensure an efficient, donor compliant and effective transport operation is in place.


Key Duties:



  • Fleet Management:


    • Ensure all GOAL Fleet Management policies and procedures are implemented and all relevant paperwork is completed and recorded for donor compliance;

    • Maintain a GOAL Syria Fleet Register of all hired vehicles , drivers and generators ;

    • Ensure that all vehicles and generators are fit for purpose, prioritising the safety of GOAL staff;

    • Oversee/Maintain a schedule for periodical and preventative maintenance for all GOAL vehicles and generators and ensure service and maintenance is carried out according to the schedule;

    • Supervise the presence of full safety and repair equipment in all the vehicles according the list in the logbook;

    • Monitor the fuel consumption of all vehicles and generators in the monthly vehicle report (Monthly Fleet Report) and send the figures monthly to the DFSC and LC.



  • Team Management :


    • Initiate corrective programmatic actions/problem solving if and when needed.

    • Providing the required support / leadership for the fleet staff.

    • Promote a learning and dynamic environment that facilitates two-way learning to fleet staff .

    • Conduct Mid term appraisal performance to fleet team .

    • Following up the implementation of the standard procedures in vehicles : cleaning and safety .



  • Transport management:


    • Support the coordination of all vehicle movements in Syria between GOAL ‘offices in Idlib and field locations, in accordance with all GOAL procedures;

    • Ensure that there is an efficient system of vehicle booking (daily, weekly, late, individual vehicle) in place, in order to accommodate staff requests and programme needs;

    • Ensure all planned movements are tracked daily on planning board, and filled in at all times;

    • Liaise with Warehouse Team and Programme Teams to coordinate all movement of trucks from all warehouses to and from distribution areas;

    • Manage road transport contracts and submit fortnightly payment forecasts to DFSC and LC;

    • Collect and collate Good Recipe Notes (GRN) , CCRs , as proof of delivery for road transport contracts;

    • Coordinating with Procurement team for preparing payment request forms (PRF) for contract payments; and

    • Monitor performance of contacted transportation companies and report any issues to the DFSC and LC.



  • Driver Management:


    • Ensure all drivers hired by GOAL have a valid driving permit for the class of the vehicle that they are driving;

    • Ensure that a rotation schedule for drivers and duty drivers in the Goal Syria program is in place and followed;

    • Supervise the planning of breaks and leave of all drivers, ensuring that drivers receive adequate rest and there are sufficient drivers on duty at any given time to avoid interruption to services and programme activities;

    • Ensure that all drivers perform their duties according their contracts with GOAL . E.g. cleaning of cars, performing daily/weekly checks, good and responsible driving behaviour;

    • Ensure that all GOAL Standard Operating Procedures (SOP) with regards to safety, security and transportation are implemented and adhered to by hired drivers;

    • Liaise with DFSC / Access team in discipline procedures and addressing issues related to drivers, in accordance with GOAL policy .



  • Communication :


    • Ensure high communication between fleet staff with all other staff in GOAL to achieve best transportation services provided .

    • Communicate with other departments on regular basis to provide transporting service .

    • Coordinate with other departments for the needs of vehicles .

    • Coordinating with senior management , line manager and procurement to hire new vehicles when needed .

    • Ensure that all movements in the filed are done safely in coordination and communication with C & T team .

    • Ensure high communication and coordination of Fleet staff with Access Team



  • Reporting:


    • Prepare a detailed monthly vehicle and generators reports and submit by the due date to the DFSC and LC ; and

    • Ensure that incident reports are completed for any minor/major transport or security incidents and submitted immediately to the DFSC , FSC , LC , Access Coordinator and Area Coordinator .



  • Other Duties:


    • Implement improved systems and procedures for fleet, transport and driver management, as directed by the DFSC and LC ;

    • Any other duties, as directed by the DFSC , FSC and LC , to support the effective operation of the GOAL Syria Logistics Department and related programme activities; and

    • All positions in GOAL Syria Logistics Department/s may at times require manual handling and lifting.


Requirements (essential):


  • Complete university degree (or minimum third-year university education in Mechanical engineering , Business administration or other relevant fields with additional two years of specialized experience in Fleet or transportations services ) .

  • At least five years previous work experience in Fleet or transportations services 2 of which have been in INGOs or NGOs

  • At least one year previous work experience in vehicles procedures and shipments .

  • Basic knowledge of vehicle management and maintenance;

  • Good administration skills;

  • Good inter-personal skills, with a proven ability to coach and train others;

  • Ability to understand and implement organisational and donor policies;

  • Good time management, prioritisation and planning skills;

  • Ability to manage and prioritise a varied workload in a in a rapidly changing work environment;

  • A flexible approach to work and willingness to take on extra duties, work additional hours or on weekends as required;

  • Trustworthy and honest;

  • Willingness and ability to undertake some travel for work purposes, as required; and

Requirements (desired):


  • at least one years previous work experience in vehicles management and drivers management .

  • At least three previous experience in team management

  • Good level in English in speaking and writing .

  • Strong computer skills in Microsoft packages, including Excel, Word, and Outlook (particular emphasis on Excel)

  • Diplomacy and negotiation skills.

  • Writing reports skills .

How to apply

Interested? Then apply for this position via clicking on the "apply now" button and fill out the application form. All applicants must send a Cover letter and an updated CV (no longer than four pages). Both must be in English.


Please note that only shortlisted candidates will be contacted.


GOAL has the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with GOAL at the same grade level and with similar job descriptions, experience, and educational requirements.


Qualified female candidates are strongly encouraged to apply.


The application deadline is 15/02/2023 however, you are encouraged to apply immediately as we will be reviewing applications on a rolling basis, therefore we may withdraw the position before the advertisement’s closing date if a suitable candidate/s is identified.


Please note that GOAL does not charge a fee of any kind or any other financial obligation at any stage of its recruitment process (application, interview, processing, training, induction) or other fees, or request information on applicants’ bank accounts. GOAL does not work with intermediary institutions and individuals or employment agencies during the recruitment process. If any fee or payment is requested from you at the application or any stage of the recruitment process, please do not respond.


GOAL does not accept any responsibility for the accuracy, errors or omissions of any of the information contained in translated advertisements by an independent party on other sites or through other channels.


General terms and conditions


Safeguarding


Children and vulnerable adults a must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.


Accountability within GOAL


Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:


  • Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behavior protocols.

  • Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.

  • Report any concerns about inappropriate behavior of a GOAL staff or partner.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.


Thank you.



Category:
Logistics
Country:
Jordan
Organisation:
GOAL
Location:
Jordan

 



Country: Jordan

Organization: GOAL

Closing date: 15 Feb 2023

General Description of the Programme:


GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL is working in Idleb Governate, both through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, and provision of Water, Sanitation and Hygiene (WASH) through support to Water units, as well as emergency support to recently displaced households.


GOAL has been working in North Aleppo Governate since 2019, through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, as well as emergency support for recently displaced household.


Job Purpose:


GOAL Syria has warehouses in Muret Musreen and Kafr Takharim with daily movement of stocks incoming and outgoing that require rigid system of paperwork and control systems .


Key Duties:


  • Ensure all incoming and outgoing stock items are entered into duly filled in and approved documentation, such as GIDs, GRNs , waybills and IRFs .

  • Ensure every movement of stocks are recorded in stock cards, which are maintained per item and donor

  • Provide ongoing training to the current and new coming warehouse staff in both locations of Goal Warehouses .

  • Ensure personal safety and store security for all warehouses and their

  • Ensure that all the stocks are kept clean, organised, well stocked and stacked. Piling and offloading should be as per good practice and standards described in GOAL Logistics Manual

  • Design any newly required supplies and items for the warehouse space and warehouse offices for proper work performance .

  • Ensure all warehouses are secured and guarded in opening hours and outside of the work hours, at night. Coordinate the security provision for the warehouses with DFSC and access team .

  • Provide training to warehouse staff on loading, offloading manners and procedures to ensure in time receipt of the incoming stocks and well in advance dispatched of the loaded supplies to the distribution or donations sites .

  • Maintain offloading and waiting areas for incoming stocks and prepare the loading space for the outgoing cargos .

  • Ensure regular stock counts are done as per GOAL Syria Logistics procedures and at any specific request of line manager , and reflected in GOAL Stock Management Sheet format .

  • Ensure that all and any stocks are issued and dispatched from the warehouse only on the base of duly filled in and properly approved Internal Requisition Form .

  • Coordinate with DFSC and relevant Program Managers in advance requests and withdrawal of the stocks from the warehouse that would keep the pressure of from both programs and logistics department

  • Prepare weekly and monthly reports on warehouse activities and balances .

  • Ensure there is always sufficient and trained labour for loading and offloading at any given time. Train warehouse personnel on best practice and procedures of GOAL on loading and offloading to prevent damages and losses

  • Careful responsibility with the warehouse staff on any missing or uncounted stocks

  • Arrange working schedule and shifts of all warehouse staff and submit that to DFSC on monthly basis

  • Manage truck drivers that would carry incoming and outgoing cargos from sources and to destinations

  • Prepare the payments for labourers as daily basis.

  • Ensure that weekly inspections are carried out. These inspections will include:

  • Evidence of insects and rodents present in stores

  • Damage caused by rodents or birds

  • Damage caused by water

  • Leaking, swollen or rusty storage containers or cans

  • Testing for signs of fermentation in all layers of cereal stacks

  • Test for humidity levels

  • Complete reconciliations for each round according to type of kits.

  • Keep SMS updated and match the balances with Power BI.

  • Reporting on regular basis for all items and activities in the warehouses .

  • Supervising on quality control role and providing the support.

  • Any other duties as required

Requirements (essential):


  • Complete university degree (or minimum third-year university education in Mechanical engineering , Business administration or other relevant fields with additional two years of specialized experience in Warehousing )

  • At least five previous work experience in Warehousing two of which in INGOs or NGOs .

  • At least three previous work experience in warehousing management

  • Proven management experience and staff supervision;

  • Proven ability to develop staff and provide training on systems and procedures;

  • Ability to understand and implement organisational and donor policies;

  • Ability to manage and prioritise a varied workload in a in a rapidly changing work environment;

  • Willingness and ability to undertake some travel for work purposes, as required .

  • A flexible approach to work and willingness to take on extra duties, work additional hours or on weekends as required;

  • Ability to work under pressure to pursue multiple tasks simultaneously to successful conclusions;

  • Excellent attention to detail

  • Trustworthy and honest

Requirements (desired):


  • at least one year previous work experience in stock reporting and stock tacking procedures .

  • At least three years previous experience in team management

  • Good level in English in speaking and writing .

  • Strong computer skills in Microsoft packages, including Excel, Word, and Outlook (particular emphasis on Excel);

  • At least one year experience in quality control procedures and reports in stores .

How to apply

Interested? Then apply for this position via clicking on the "apply now" button and fill out the application form. All applicants must send a Cover letter and an updated CV (no longer than four pages). Both must be in English.


Please note that only shortlisted candidates will be contacted.


GOAL has the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with GOAL at the same grade level and with similar job descriptions, experience, and educational requirements.


Qualified female candidates are strongly encouraged to apply.


The application deadline is 15/02/2023 however, you are encouraged to apply immediately as we will be reviewing applications on a rolling basis, therefore we may withdraw the position before the advertisement’s closing date if a suitable candidate/s is identified.


Please note that GOAL does not charge a fee of any kind or any other financial obligation at any stage of its recruitment process (application, interview, processing, training, induction) or other fees, or request information on applicants’ bank accounts. GOAL does not work with intermediary institutions and individuals or employment agencies during the recruitment process. If any fee or payment is requested from you at the application or any stage of the recruitment process, please do not respond.


GOAL does not accept any responsibility for the accuracy, errors or omissions of any of the information contained in translated advertisements by an independent party on other sites or through other channels.


General terms and conditions


Safeguarding


Children and vulnerable adults a must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.


Accountability within GOAL


Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:


  • Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behavior protocols.

  • Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.

  • Report any concerns about inappropriate behavior of a GOAL staff or partner.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.


Thank you.



Category:
Logistics
Country:
Jordan
Organisation:
GOAL
Location:
Jordan