Who can see the information published on the site
An item's status (also called its review state) determines who can see it
1. Workflow States and Member permissions
How access to data on the website is controlled by workflow states: Published, Review, Private
An item's status (also called its review state) determines who can see it:
- A private item can only be viewed by its Owner and by the site management. Only published items are available to the general user base and anonymous visitors. To make an item published, it has to be reviewed by one of the site's Reviewers. You can request that an item be reviewed by submitting it for review.
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Another way to control the visibility of an item is with its effective date. An item is not publicly searchable before its effective date, even if its status is published. This will prevent the item from showing up in portlets (or any other templates fed by catalog queries), although the item will still be available if accessed directly via URL.
