Logistics Coordinator, Pakistan

Country: Pakistan
Region: Islamabad, with frequent travel to field offices in North West Frontier Province (NWFP), and Sindh Province, Pakistan. Assessment / exploratory missions in new areas if and as needed.
Job Type: Employment
Job Location: Field
Directing HQ: Action Against Hunger - USA
Job Duration: 12mths
Language(s): English
Minimum Experience: Humanitarian
Expiry Date: May 5 2010

Detailed objectives

Objective 1: Set up/ Coordination of logistics at national level

Activities :

• Organization and supervision of the supply chain ensuring timely and quality provision of supplies to the program and field offices.
• Implementation of standard procurement procedures in accordance with Kit Log and applicable donor standards.
• Set up and management of warehouse facilities in accordance with Kit Log and project needs.
• Equipment assessment, planning, purchase, allocation and management as well as development of tools and procedures of equipment management as needed.
• Organization and supervision of the fleet and its management (rental contracts, movements follow up, report, log book maintenance) in accordance with Kit Log and security regulations.
• Organization and subsequent supervision of information management and means of communication ensuring adherence to security procedures and the Kit Log Identification, rent, and necessary rehabilitation of ACF premises/facilities
  

Objective 2: Set up and Management of ACF Pakistan logistics on capital and field office(s) level

Activities:

• Opening of new field office(s) as new funding becomes available in accordance with ACF procedures / security context.
• Closing of field office(s) and providing logistic support during emergency phases
  Organizing of log / security assessment in current / new project areas.
• Specification and forecast of further logistics structures, systems, and needs for current and new projects.
• Planning and management of the logistic budget lines as well as cost analysis of logistics related expenses.
• Implementation and standardization of the logistic procedures as defined in the Kit Log and donor-specific regulations; development of additional procedures if required.
• Elaboration of the logistic implication in the proposals (assessment of logistic needs, evaluation of the costs and feasibility for the supplies, draft of the procurement planning & logistic budget).
• Working together with Technical Coordinators, Administration, and Country Director to ensure adequate logistics support to the missions’ program(s).
• Liaison with the HQ for all the logistics aspects

Objective 3: Human resources:

Activities:

• Recruitment, organization of the logistic/security department; forecast of the HR logistics needs and preparation of organizational chart updates (logistics department).
• Capacity building and training of national /security team, particularly on ACF, World Bank and other donor guidelines/procedures.
• Overall technical support and evaluation of national logistics/security staff.
• Briefing of all new expatriates (security + basic logistics) in collaboration with the Security Officer

Objective 4: Security

Activities:

• Supervision of the national Security officer on the collection and analysis of information at mission level.
• Assessment and context analysis of the security supporting t SO in subsequent update of mission / field office security plans under the supervision of the CD.
• Development/update and implementation of security-related systems and procedures on the mission under the supervision of the CD and in coordination with the Security Officer.
• Organization of training on security for expatriates and nationals staff in collaboration with CD and SO.
• Crisis and incident management and reporting in collaboration with the Security Officer and under the supervision of CD
  

Objective 5: Reporting:

Activities:

• Preparation and submission of Mission logistic report (compilation & consolidation of all logistic reports – field offices and capital & transmission to HQ).
• Preparation of reports on log/security assessments, field office opening/closure.
• Preparation of Logistics reports to donors in cooperation with Admin Co and CD.
  

Objective 6: Representation

Activities:

• Representation of ACF to various stakeholders including local community members, authorities, other NGOs, companies and partners, donors (especially World Bank).
• Participation in logistics-related meetings with World Bank, other donors, Log cluster, and partners.
• Participation in security meetings as delegated by the CDOrganization of and chairing of Logistics department meetings and participation in ACF coordination and other meetings as requested
  

Qualifications:

Level of study/specific qualifications/technical requested:

• Experience in staff management, project support and follow up, security management
• To be well organized and rigorous
• Team spirit and good communication qualities
• Good general knowledge in IT, mechanic, radio & satellite communications
• High sense of diplomacy with authorities.

If you would like to apply for this position please click here to go to the Action Against Hunger Website.